Education Program Coordinator II - Phase 2

Medical College of Wisconsin; Alabama; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health coverage

403B Retirement Package

Competitive vacation and holidays

Tuition Reimbursement

Parental leave

EFAP

Job summary

The Medical College of Wisconsin seeks a Program Coordinator to manage the Ambulatory Integrated Block for the Doctorate Program. You will collaborate with Clerkship Coordinators and MCWfusion Phase 2 faculty to advance curriculum goals and ensure timely delivery of sessions and assessments.

Responsibilities include developing educational materials, maintaining course timelines, coordinating scheduling for 75 students, and liaising with community partners.

Qualifications

• Bachelor's degree required; education field aligned with program coordination.
• Minimum of 3 years experience in program coordination or management.
• Preferred Master’s in Education, Business/Management or related field.

Responsibilities

• Coordinate Ambulatory Integrated Block educational materials, schedules, forms and reports.
• Develop a scheduling template to place students with faculty preceptors for block requirements.
• Maintain course timelines, deadlines, materials and grading processes.
• Populate schedules for 75 students across three annual blocks with clerks and coordinators.
• Organize virtual and in-person sessions, assessments and block events.
• Coordinate outreach with community organizations and affiliate partners.
• Support OSCE events with STAR center and SP sessions.
• Respond to student absence requests and participate in relevant committees.
• Ensure compliance with regulatory and institutional policies.

Skills

Project management

Communication

Collaboration

Education

Bachelor's degree

Master's degree preferred

Job description

Summary

Work independently, under the direction of the Phase 2 Ambulatory Integrated Block Director and Phase 2 EPC III Lead to manage the Ambulatory Integrated Block implementation for the Medical Doctorate Program. Collaborate with Clerkship Coordinators and MCWfusion Phase 2 faculty leaders to facilitate the achievement of the Phase 2 Ambulatory block and MCWfusion curriculum’s goals.

Primary Responsibilities

• Coordinate and collaborate on the development of Ambulatory Integrated Block educational materials, course schedules, forms, and reports.
• Build a scheduling template for the Ambulatory Integrated Block that places students with faculty preceptors to meet Ambulatory block requirements.
• Maintain course timeline including tracking deadlines for course components and assignment schedules, course and exam materials and grades.
• Work with clerkship coordinators to populate schedule template for the 75 students in the Ambulatory block, three times per year.
• Create a system allowing students to rank “selective” choices for IM, Peds, and Surgical specialties in the Ambulatory block.
• Create and maintain assessment data for the Ambulatory Block grading committee.
• Build and maintain online course(s) in the Learning Management System (i.e., Brightspace) and curriculum information and scheduling databases (i.e., OASIS and MCWConnect).
• Maintain and populate course gradebook throughout the Ambulatory block.
• Maintain Ambulatory block timeline including tracking deadlines for course components.
• Organize virtual and in person course sessions, assessment opportunities, and course related special events.
• Coordinate and manage Ambulatory block outreach activities including acting as a liaison with community organizations and affiliate partners.
• Coordinate assessment and evaluation activities with a high degree of independence.
• Coordinate recruitment and training of program faculty and staff for clinical experiences and course related sessions.
• Provide in person support during Ambulatory block Patient Based Discussion sessions.
• Collaborate with the STAR center and OSCE Coordinator to run OSCE events and coordinate sessions with Standardized Patients (SPs).
• Respond to and work to accommodate student Absence Requests.
• Participate on appropriate committees relevant to the course.
• Ensure compliance with regulatory and institutional policies.
• Troubleshoot problems and advocate for medical students as needed.

Knowledge – Skills – Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.
• Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.
Minimum Required Education: Bachelor's degree
Minimum Required Experience: 3 year’s
Preferred Education: Master’s in Education, Business/Management or related field
Preferred Experience: Program Teaching or Educational Management, Instructional Design, supervision of others
Field: Program Coordination or Management, Education, Higher Education, Medical Education

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.