Education Ops Coordinator - Admin & Compliance

Heartshare; New York (NY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health, dental, vision insurance

403(B) retirement plan with employer‑h

Employee Assistance Program (EAP)

Flexible spending account

Job summary

HeartShare Education Department seeks an Administrative Coordinator to manage daily administrative operations and office systems. You will ensure regulatory documentation compliance, supervise administrative staff, and support leadership with organized workflows and timely processing.

Responsibilities include maintaining personnel records, coordinating meetings, and managing TEAMS users, while collaborating with the VP of Education and other directors.

Qualifications

• Associate degree required.
• 2–5 years of administrative experience in education, healthcare, nonprofit, or human services.
• Experience coordinating office operations and supporting departmental initiatives.
• Strong knowledge of regulatory documentation and compliance.
• Prior supervisory experience with the ability to train staff.
• Excellent organizational and written/verbal communication skills.

Responsibilities

• Coordinate day‑to‑day administrative operations for the Education Department.
• Supervise administrative support staff and ensure timely, accurate documentation.
• Maintain office calendars and organize meetings with leadership.
• Oversee regulatory documentation and compliance with mandates.
• Maintain personnel records and manage TEAMS users.

Skills

Strong organizational skills

Excellent communication skills

Microsoft Office Suite proficiency

Regulatory documentation knowledge

Independent judgment and decision‑mak​

Education

Associate degree

Tools

Microsoft Teams

Electronic recordkeeping systems

Job description

HeartShare Education Department seeks an Administrative Coordinator to manage daily administrative operations and office systems. You will ensure regulatory documentation compliance, supervise administrative staff, and support leadership with organized workflows and timely processing.

Responsibilities include maintaining personnel records, coordinating meetings, and managing TEAMS users, while collaborating with the VP of Education and other directors.