Operations Admin & Logistics Coordinator

Heartshare Human Services Of New York; New York (NY); On-site; USD 44,000 - 51,000; Full time

Benefits offered by this job

403(B) retirement plan

Health, dental, vision and life ins.

Employee Assistance Program (EAP)

Flexible spending account (FSA)

Professional development

Job summary

HeartShare Human Services of New York is seeking an experienced administrative professional to support the Office of the COO and Chief of Staff in Brooklyn. The role focuses on maintaining records, facilitating communications, and coordinating meetings, events, and logistics.

The position requires a Bachelor’s degree or equivalent, plus 2+ years of executive administrative experience, with strong MS 365, SharePoint, and meeting management skills.

Qualifications

• Bachelor's degree from a four-year college, or equivalent experience. required
• Two or more years of executive or administrative support experience or equivalent.

Responsibilities

• Provide administrative support to the COO and Chief of Staff, and maintain comprehensive, accurate records.
• Serve as a communication point between the Chief of Staff, COO, internal teams, and external resources.
• Meet regularly with the Chief of Staff to review task status and priorities.
• Coordinate meetings and events, including logistics, setup, and run of show.
• Manage invoices, expenses, and vendor coordination for the COO and staff.

Skills

MS 365 Proficiency

Live Virtual Meetings

SharePoint Admin

Invoice & Expense

Organization

Communication Skills

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

HeartShare Human Services of New York is seeking an experienced administrative professional to support the Office of the COO and Chief of Staff in Brooklyn. The role focuses on maintaining records, facilitating communications, and coordinating meetings, events, and logistics.

The position requires a Bachelor’s degree or equivalent, plus 2+ years of executive administrative experience, with strong MS 365, SharePoint, and meeting management skills.