Bilingual School Admin & Logistics Coordinator

Heartshare; New York (NY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

403(b) retirement plan

Professional development opportunities

Employee discounts

Job summary

Heartshare is seeking a School Administrative Assistant to support the Education Division and Preschool programs. The role manages daily admin tasks, coordinates meetings, prepares reports, and maintains records while communicating with staff, students, and external partners.

The position requires bilingual English/Spanish abilities, strong organizational skills, and experience in an educational or nonprofit setting. On-site work and collaborative teamwork are emphasized.

Qualifications

• Minimum 1-year experience in administration or office support.
• High School Diploma or equivalent required.
• Proficiency in Microsoft Outlook, TEAMS and Excel; Paycom familiarity preferred.
• Strong English and Spanish verbal and written communication.
• Excellent organizational skills and attention to detail.

Responsibilities

• Coordinate meetings, prepare reports, and maintain records.
• Handle correspondence, organize documents, and assist with program logistics.
• Support staff, students, and external partners with effective communication.
• Manage bus routes, attendance, and roster updates as part of the Education Division.
• Translate correspondence for Spanish-speaking families.

Skills

Bilingual English/Spanish

Verbal communication

Written communication

Organization

Customer service

Education

High School Diploma/Equivalent

Tools

Microsoft Outlook

TEAMS

Excel

Paycom

Job description

Heartshare is seeking a School Administrative Assistant to support the Education Division and Preschool programs. The role manages daily admin tasks, coordinates meetings, prepares reports, and maintains records while communicating with staff, students, and external partners.

The position requires bilingual English/Spanish abilities, strong organizational skills, and experience in an educational or nonprofit setting. On-site work and collaborative teamwork are emphasized.