Education Finance & Admin Coordinator

William & Mary and the Virginia Institute of Marine Science; Azusa (CA); On-site; USD 32,000 - 54,000; Full time

Job summary

William & Mary seeks an Administrative & Fiscal Coordinator to provide financial and administrative support for the School of Education. You will track budgets, reconcile transactions, and report to SOE stakeholders while coordinating events, mail, and office logistics.

The role requires a bachelor’s degree in a related field or equivalent experience, strong communication, and proficiency with MS Office, Banner, Discoverer, Qlik, and Workday.

Qualifications

• Bachelor degree in accounting, business administration, or related field, or equivalent experience.
• Working knowledge of fiscal administration and tracking expenditures.
• Ability to interpret and apply organizational policies and procedures.
• Detail-oriented and accurate with data and reconciling records.
• Able to work independently and take initiative; strong customer service.
• Proficient with standard office software, including MS Office.
• Excellent written and oral communication and collaboration skills.
• Ability to serve diverse stakeholders with professionalism.

Responsibilities

• Departmental admin support, mail and copier management, event logistics, and meeting coordination.
• Manage conditional budget tracking, reconciliation, and reporting for SOE stakeholders.
• Coordinate travel, lodging, and on-site meetings for faculty searches and candidates.
• Maintain inventory and supplies; assist in procurement and asset management.
• Prepare and submit financial forms, vendor payments, and deposits per policy.
• Provide routine financial analysis and forecast resources for chairs and director.

Skills

Financial administration

Budget tracking

Communication skills

Independent work

Customer service

Detail-oriented

Policy interpretation

Education

Bachelor degree in related field

Tools

Microsoft Office

Banner

Discoverer

Qlik

Workday

Job description

William & Mary seeks an Administrative & Fiscal Coordinator to provide financial and administrative support for the School of Education. You will track budgets, reconcile transactions, and report to SOE stakeholders while coordinating events, mail, and office logistics.

The role requires a bachelor’s degree in a related field or equivalent experience, strong communication, and proficiency with MS Office, Banner, Discoverer, Qlik, and Workday.