Education Data Steward - Attendance & Records

Charlotte-Mecklenburg Schools; Charlotte (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

Charlotte-Mecklenburg Schools seeks a Data Manager II to perform clerical data entry and maintain student attendance data and demographic statistics across a school setting. The role supports state and district reporting and collaborates with principals to ensure accurate records.

The position is full-time for 12 months and reports to the Principal, with the normal place of work on CMS premises. Strong data entry, confidentiality, and office software skills are essential.

Qualifications

• High School diploma required; two years of clerical experience with high competency in office software preferred.
• Experience in a school district or comparable governmental/public sector positions preferred.
• Ability to maintain confidentiality when handling privileged/sensitive records and information.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Collect all data required to maintain systems supporting transcripts, grade reporting, rank-in-class, student scheduling, school master schedule, instructors file, special needs, LPAC/Bilingual, immunization, social security/state ID numbers, city and state and country of birth, language surveys, college entry codes, dropout recovery, and student demographic data.
• Verify the accuracy of all processed data, recognize discrepancies, and take corrective action in support of district and court reporting requirements.
• Complete all input documents and maintain/update student database via electronic data transmission, including the school instructor file, student demographic and enrollment data, and grade reporting.
• Enter course master of all courses offered on campus and input into the database.
• Request, pick up, and distribute all student database products to appropriate school offices and/or personnel.
• Communicate and work with other offices within the building, school district, and other school districts.
• Plan and schedule tasks, taking into consideration school priorities and the departmental calendar.
• Implement and maintain a recordkeeping system for documentation of all staff members, security roles in current student information system, and staff emails and photos.
• Oversee proper reporting and recordkeeping related to student attendance and enrollment, including transfers, withdrawals, statistical reports, and census cards.
• Ensure the maintenance of adequate and accurate student records regarding end of year procedures for students and staff.
• Collect and perform data entry tasks for all student data required by the state and federal DOE and the district.
• Establish, collect, organize, and maintain data pertaining to assigned clerical tasks and composes departmental reports.
• Assist with the resolution of minor routine administrative and operational situations.
• Perform related work as assigned or required.

Skills

Office administration

Database management

Microsoft 365

ERP systems

Time management

Confidentiality

Communication

Education

High School diploma

Tools

Lawson ERP

HRIS

Job description

Charlotte-Mecklenburg Schools seeks a Data Manager II to perform clerical data entry and maintain student attendance data and demographic statistics across a school setting. The role supports state and district reporting and collaborates with principals to ensure accurate records.

The position is full-time for 12 months and reports to the Principal, with the normal place of work on CMS premises. Strong data entry, confidentiality, and office software skills are essential.