Education Center Administrative Assistant

TrulyHired; Pennsylvania; On-site; USD 32,000 - 46,000; Full time

Job summary

Chichester School District in Pennsylvania is seeking an Administrative Assistant to join our Education Center team. The role serves as the first welcome to our community at the district office and provides clerical, administrative, and customer service support.

The ideal candidate will handle student registrations, act as front desk receptionist, manage mail, maintain confidential records, and support multiple departments. A strong focus on organization and communication is essential.

Qualifications

• High school diploma required; associate's degree or administrative experience preferred.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft Office applications and data management systems.
• Ability to maintain confidentiality.
• Strong verbal and interpersonal skills.
• Ability to organize and prioritize work and meet deadlines.

Responsibilities

• Manage student registration and enrollment processes, including reviewing required documentation and maintaining student records.
• Serve as the front desk receptionist by greeting visitors and directing inquiries appropriately.
• Process incoming and outgoing mail and oversee the district mailing system.
• Maintain confidential student records in accordance with district policies and regulations.
• Provide administrative support to the various departments in the Education Center.
• Assist families with registration and enrollment.
• Maintain clearances for volunteers working in the district.
• Enter and update data in district information systems and databases.
• Support special projects and perform other duties as assigned.

Skills

Strong organizational skills

Effective communication

Customer service

Verbal and interpersonal skills

Organize and prioritize work

Education

High school diploma

Associate's degree

Administrative experience

Tools

Microsoft Office

Data management systems

Job description

Job Description

Chichester School District is looking for an Administrative Assistant to join our team!

The position becomes available at the end of September

The Education Center Administrative Assistant serves as the first welcome to our community at our district office location. They also provide clerical, administrative, and customer service support to ensure the efficient operation of the District Education Center. This position serves as a primary point of contact for students, families, staff, and community members while maintaining accurate records and supporting district-wide administrative functions.

Essential Duties and Responsibilities:

• Manage student registration and enrollment processes, including reviewing required documentation and maintaining student records.
• Serve as the front desk receptionist by greeting visitors and directing inquiries appropriately.
• Process incoming and outgoing mail and oversee the district mailing system.
• Maintain confidential student records in accordance with district policies and regulations.
• Provide administrative support to the various departments in the Education Center.
• Assist families with registration and enrollment.
• Maintain clearances for volunteers working in the district.
• Enter and update data in district information systems and databases.
• Support special projects and perform other duties as assigned.

Qualifications:

• High school diploma required; Associate's degree or administrative experience preferred.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft Office applications and data management systems.
• Ability to maintain confidentiality.
• Strong verbal and interpersonal skills.
• Ability to organize and prioritize work and to meet deadlines.

We are looking for a candidate who will take pride in their work, providing an ORGANIZED, PRODUCTIVE working environment in our front office. The ideal candidate will have a minimum of 3-5 years' office experience, including one year as an administrative assistant is strongly preferred.

What Chichester can do for you:

• Medical Benefits options with District-Paid Dental and Vision Insurance, as well as a paid Buy Back plan for those who waive District insurance (with proof of existing coverage)
• Paid Sick Days/ Holidays/ Personal Days
• District provided Life Insurance plan for all employees
• Employee Assistance Program
• Tuition Reimbursement
• 403B Retirement plan options/ PSERS Retirement
• Ongoing Career and Professional Development