Education Administrative Assistant

Congregation Rodeph Shalom; Philadelphia (Philadelphia County); On-site; USD 50,000 - 53,000; Full time

Benefits offered by this job

Medical insurance

Paid vacation

403 B retirement plan

Congregational membership

Job summary

Congregation Rodeph Shalom in Philadelphia, PA, seeks an Education Administrative Assistant to support the Director of Youth Learning and Engagement. The role combines administrative duties with program support for youth education and engagement across ages 4–18.

You will manage calendars, coordinate communications with teachers and parents, and aid in recruitment and retention. The position is non-exempt, on-site, with a schedule that supports year-round religious education activities.

Qualifications

• Demonstration of initiative and creativity in problem-solving.
• College degree strongly preferred.
• Detail oriented and highly organized with excellent time management.
• Excellent verbal and written communication skills.
• Proficient in MS Office programs.
• Ability to work collaboratively.
• Enjoy working with children.

Responsibilities

• Plan and execute synagogue youth education and engagement in line with vision.
• Calendar planning: maintain congregational and religious school calendars.
• Coordinate weekly teacher communications and parent previews/registrations.
• Handle general administrative tasks including editing, phone coverage, and filing.
• Support student and family recruitment and retention with Director.
• Coordinate with staff on youth engagement projects and activities.
• Engage with children ages 4–18, including supervision when needed.

Skills

Initiative & creativity

Detail oriented

Excellent verbal and written comms

Collaborative

Enjoy working with children

Education

College degree

Tools

MS Office

Job description

Education Administrative Assistant

Congregation Rodeph Shalom | Philadelphia, PA

Posted Date 8/18/2026

Job Title: Education Administrative Assistant

Reports to: Director of Youth Learning and Engagement

Hours: Non-Exempt Position

Our organization

Congregation Rodeph Shalom (RS) is a vibrant Reform community in center city Philadelphia. It has grown to become the largest Jewish congregation in the region. As a fast-paced, mission-driven workplace, we welcome employees who strive for excellence.

Our vision

Immersed in Jewish time, guided by enduring values, compelled to moral action; we create profound connections. Through this lens, this individual will ensure that all work activities are in alignment, thus helping RS to realize its full potential as a sacred community.

Responsibilities:

• Assist the Director of Youth Learning and Engagement (Director)
  • Overall: Work with Director to plan and execute synagogue youth education and engagement consistent with synagogue vision and Director’s vision;
  • Calendar planning: maintain all dates in congregational calendar, create and maintain calendar for religious school
  • Weekly setup and operational needs: Address schedule and layout for ongoing needs as well as for special events, e.g. Purim Carnival, mishloach manot, High Holy Days, first and last day celebrations, Confirmation, etc.;
  • Teacher communications: Coordinate teacher compliance with parent previews, weekly lesson planning, security protocols, and professional learning;
  • Parent communications: coordinate weekly parent previews, registration communications, parent interactions during school hours and throughout the week;
  • Perform administrative tasks include document editing, phone coverage, and filing;
  • Work with Director on student and family recruitment and retention.
  • Coordinate with Director, Coordinator of Youth Engagement, and other staff on youth engagement projects, youth group activities, and youth-related initiatives.
  • Engage with children ages 4 through 18, including occasional supervision responsibilities.

• Weekly planning including schedules and staff meetings
  • Ensure appropriate staff and room coverage.
  • Work closely with Facilities to ensure correct execution for required room setup and materials.
  • Create agenda for and participate in weekly education department meetings, including preparing the weekly agenda, taking minutes, and follow-up tasks as necessary.
  • Participate in weekly congregational operations meeting.

• School registration and reporting
  • Coordinate the student registration process.
  • Handle parent communications and troubleshooting regarding registration.
  • Ensure all registration information is correct and up to date in Salesforce.
  • Create reports in Salesforce on a regular basis, including class lists.

• General school administration
  • Collect and track Tzedakah, working with accounting for its allocation.
  • Track attendance.
  • Provide support as necessary during school hours.

• Budget process
  • Provide administrative support to assist Director for budget management.
  • Process staff reimbursement.
  • Within agreed to spending limits, and consistent with Director input, execute educational materials and supply purchasing.
  • Organize all purchase receipts and communicate with Accounting on receipt tracking and expense allocation.

• Payroll
  • Administer contracts and coordinate all paperwork and clearances with direction from Director
  • Track teacher and attendance.
  • Create weekly payroll input and provide to Accounting Manager monthly.

Skills/Experience/Education

• Demonstration of initiative and creativity is highly encouraged and will be a great asset applied towards problem-solving. While there will be a lot of guidance and structure, the ability to work independently helps to ensure success and comfort.
• College degree strongly preferred
• Detail oriented, highly organized with excellent time management skills
• Excellent verbal and written communication skills
• Proficient in MS Office programs
• Ability to work collaboratively
• Enjoy working with children

Salary & Benefits

• Salaried position: $50,000-$53,000/year; 40 hours per week; compensation commensurate with experience
• Benefits include medical insurance, paid vacation, and 403 B retirement plan; and congregational membership.
• Schedule during academic year: Sunday 8 am – 1:30 pm; Wednesday 9:30 am – 6:30 pm; Monday, Tuesday & Friday 8:30 am – 5 pm each day; Thursday off; occasional special event attendance
• Schedule during summer when religious school is not in session: Monday through Friday 9:00 am – 5:00 pm

Duration: Full Time

615 N. Broad Street
Philadelphia, PA 19123
United States