Education Administrative Assistant

Rodeph Shalom; Philadelphia (Philadelphia County); Hybrid; USD 50,000 - 53,000; Full time

Benefits offered by this job

Medical insurance

Paid vacation

403 B retirement plan

Congregational membership

Job summary

Congregation Rodeph Shalom is seeking an Education Administrative Assistant in Philadelphia. This non-exempt, full-time role supports the Director of Youth Learning and Engagement, handling calendar management, communications, registrations, and administrative tasks.

The position requires a college degree (preferred), strong organization and communication skills, and comfort working with children aged 4–18; experience with Salesforce is a plus and MS Office proficiency is essential.

Qualifications

• Demonstration of initiative and creativity is encouraged to solve problems.
• College degree strongly preferred.
• Detail oriented and highly organized with excellent time management.
• Excellent verbal and written communication skills.
• Proficient in MS Office programs; ability to work collaboratively.

Responsibilities

• Assist the Director of Youth Learning and Engagement with planning and executing synagogue youth education and engagement.
• Maintain congregational calendar and school calendar; support scheduling and room setup for events.
• Coordinate teacher and parent communications, security protocols, and lesson planning.
• Handle student registration and reporting; create Salesforce reports and ensure data accuracy.
• Support budget processes, vendor purchases, and payroll inputs as needed.
• Provide general administrative support, including document editing, phone coverage, and filing.

Skills

Initiative

Time management

Communication

MS Office

Collaborative work

Enjoy working with children

Education

College degree

Tools

MS Office suite

Salesforce

Job description

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Job Title: Education Administrative Assistant

Reports to: Director of Youth Learning and Engagement

Hours: Non-Exempt Position

Our organization

Congregation Rodeph Shalom (RS) is a vibrant Reform community in center city Philadelphia. It has grown to become the largest Jewish congregation in the region. As a fast-paced, mission-driven workplace, we welcome employees who strive for excellence.

Our vision

Immersed in Jewish time, guided by enduring values, compelled to moral action; we create profound connections. Through this lens, this individual will ensure that all work activities are in alignment, thus helping RS to realize its full potential as a sacred community.

Responsibilities:

• Assist the Director of Youth Learning and Engagement (Director)
  
  
  
  • Overall: Work with Director to plan and execute synagogue youth education and engagement consistent with synagogue vision and Director’s vision;
  
  
  • Calendar planning: maintain all dates in congregational calendar, create and maintain calendar for religious school
  
  
  • Weekly setup and operational needs: Address schedule and layout for ongoing needs as well as for special events, e.g. Purim Carnival, mishloach manot, High Holy Days, first and last day celebrations, Confirmation, etc.;
  
  
  • Teacher communications: Coordinate teacher compliance with parent previews, weekly lesson planning, security protocols, and professional learning;
  
  
  • Parent communications: coordinate weekly parent previews, registration communications, parent interactions during school hours and throughout the week;
  
  
  • Perform administrative tasks include document editing, phone coverage, and filing;
  
  
  • Work with Director on student and family recruitment and retention.
  
  
  • Coordinate with Director, Coordinator of Youth Engagement, and other staff on youth engagement projects, youth group activities, and youth-related initiatives.
  
  
  • Engage with children ages 4 through 18, including occasional supervision responsibilities.
  
  
  
  


• Weekly planning including schedules and staff meetings
  
  
  
  • Ensure appropriate staff and room coverage.
  
  
  • Work closely with Facilities to ensure correct execution for required room setup and materials.
  
  
  • Create agenda for and participate in weekly education department meetings, including preparing the weekly agenda, taking minutes, and follow-up tasks as necessary.
  
  
  • Participate in weekly congregational operations meeting.
  
  
  
  


• School registration and reporting
  
  
  
  • Coordinate the student registration process.
  
  
  • Handle parent communications and troubleshooting regarding registration.
  
  
  • Ensure all registration information is correct and up to date in Salesforce.
  
  
  • Create reports in Salesforce on a regular basis, including class lists.
  
  
  
  


• Collect and track Tzedakah, working with accounting for its allocation.


• Provide support as necessary during school hours.


• Budget process
  
  
  
  • Provide administrative support to assist Director for budget management.
  
  
  • Process staff reimbursement.
  
  
  • Within agreed to spending limits, and consistent with Director input, execute educational materials and supply purchasing.
  
  
  • Organize all purchase receipts and communicate with Accounting on receipt tracking and expense allocation.
  
  
  
  


• Payroll
  
  
  
  • Administer contracts and coordinate all paperwork and clearances with direction from Director
  
  
  • Track teacher and attendance.
  
  
  • Create weekly payroll input and provide to Accounting Manager monthly.
  
  
  
  

Skills/Experience/Education

• Demonstration of initiative and creativity is highly encouraged and will be a great asset applied towards problem-solving. While there will be a lot of guidance and structure, the ability to work independently helps to ensure success and comfort.


• College degree strongly preferred


• Detail oriented, highly organized with excellent time management skills


• Excellent verbal and written communication skills


• Proficient in MS Office programs


• Ability to work collaboratively


• Enjoy working with children

Salary & Benefits

• Salariedposition: $50,000-$53,000/year;40 hours per week; compensation commensurate with experience


• Benefits include medical insurance, paid vacation, and 403 B retirement plan; and congregational membership.


• Schedule during academic year: Sunday 8 am – 1:30 pm; Wednesday9:30 am – 6:30 pm; Monday, Tuesday & Friday 8:30 am – 5 pm each day; Thursday off; occasional special event attendance


• Schedule during summer when religious school is not in session: Monday through Friday 9:00 am – 5:00 pm

Duration Full Time

Categories Administrative Support | Education - Other

Organization Type Synagogue

Retirement Plans | Dental | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days | Vision

Job Location US