Editorial Assistant, Forever

Hachette Livre; New York (NY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance (basic)

Short-term disability

Long-term disability

401(k)

Discretionary bonus program

PTO

Job summary

Hachette Book Group’s Forever imprint in New York seeks an Editorial Assistant to support an Executive Editor and a Senior Editor. Based in NYC with a three-day-a-week hybrid schedule, the role handles admin tasks, scheduling, data entry, and prep of materials across the publishing process.

You’ll track deadlines, prepare sales and acquisition materials, and coordinate with authors and teams to move projects forward with precision and care.

Qualifications

• Passion/interest in the romance category.
• Strong organization/administrative ability and meticulous attention to detail.
• Ability to juggle multiple priorities in a fast-paced, deadline-driven environment.
• Excellent writing skills and effective communication for different audiences.

Responsibilities

• Provide administrative support to an Executive Editor and a Senior Editor.
• Track schedules, deadlines, and deliverables for projects and coordinate with partners.
• Enter title data into the database and update during publishing process.
• Prepare title fact sheets with key selling points and comparable titles.
• Run weekly sales reports.
• Coordinate editorial projects through Production, Copyediting, and Marketing with approvals.
• Prepare pre-acquisition materials, including P&L statements.
• Read and report on manuscripts and proposals submitted for publication.
• Communicate with authors and agents about general questions and updates.

Skills

Romance knowledge

Organizational skills

Deadline-driven

Writing skills

Initiative

MS Office

Social media

Tools

MS Office

Job description

We’re looking for someone enthusiastic and knowledgeable about the romance category to join our dynamic team at Forever, an imprint of Grand Central Publishing. The Editorial Assistant is responsible for providing administrative support to an Executive Editor and a Senior Editor within the Forever team.

This position will be based in our New York office on a three-day-a-week hybrid schedule.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform administrative duties, including meeting scheduling, mailings, expense reports, etc.
• Track schedules, deadlines, and deliverables for assigned projects and follow up with internal and external partners as needed.
• Enter title data into proprietary database system and update throughout the publishing process
• Prepare title fact sheets with key selling points and comparative titles
• Run weekly sales reports
• Traffic editorial projects through Production, Copyediting, and Marketing, and secure appropriate approvals.
• Prepare pre-acquisition materials, including profit-and-loss statements
• Read and report on manuscripts and proposals submitted for publication
• Communicate with authors and agents about general questions and updates

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Passion/interest in the romance category
• Strong organization/administrative ability and meticulous attention to detail.
• An ability to juggle multiple priorities in a fast-paced, deadline-driven environment
• Excellent writing skills, and the aptitude to communicate effectively in both individual and group settings regardless of audience.
• Ability to anticipate tasks and take initiative to solve problems while taking ownership of situations as needed.
• Knowledge of MS Office programs
• Knowledge of social media

Location

New York City (Hybrid – three days per week in the office)

About Hachette Book Group

Hachette Book Group (HBG) is a leading book publisher based in New York and a division of Hachette Livre, the third-largest publisher in the world. The mission of Hachette Book Group is to make it easy for everyone to discover new worlds of ideas, learning, entertainment, and opportunity. At HBG, we are guided by four core pillars: Understanding Consumers, Changing the Story, Owner Mentality, and Growth Mindset.

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. The compensation for this position is $52,500. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.

• medical
• dental
• vision
• basic and supplemental life
• short-term and long-term disability
• accidental death and dismemberment
• critical illness
• hospital indemnity
• long-term care
• health and dependent care FSA
• commuter benefit plan
• employee assistance program
• tuition reimbursement
• travel assistance
• 401(k)
• discretionary bonus program
• PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
• group discounts on auto and home insurance and legal services.