Proprietary Sales Assistant - Special Markets

Hachette Livre; New York (NY); Hybrid; USD 47,000 - 58,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Disability insurance

Diversity & inclusion programs

401(k)

Paid time off

Job summary

Hachette Book Group in New York City is seeking a Sales Assistant for the Special Markets team in a full-time hybrid role (three in-office days per week). You will support the Proprietary Sales channel, helping retailers with exclusive editions, literacy initiatives, and partnerships.

You will work closely with editorial, design, and production teams, coordinate samples and materials, run reports, and assist with sales presentations.

Qualifications

• Bachelor’s degree and a minimum of 1 year of office experience.
• Collaborative team player with strong written, verbal, and interpersonal communication skills—extensive customer interaction and cross‑department collaboration.
• Excellent time-management and organizational abilities with the capacity to juggle shifting priorities, work independently, and meet deadlines.
• Strong proficiency in Microsoft Office, including Excel (VLOOKUP and pivot tables), PowerPoint, and Word.
• Familiarity with InDesign or Canva is a plus.
• Strong analytical skills.

Responsibilities

• Support day‑to‑day communication with customers, from the pitch phase to delivery, real time status updates.
• Maintain production schedule of customer-specific print-runs, tracking changes, delays, and billing status.
• Oversee data entry in customer portals.
• Run weekly sales reports and track future shipments/billings to anticipate full-year results.
• Coordinate samples, design mockups, and other materials, as well as help with PowerPoint decks for sales presentations.
• Conduct industry research to build lead lists and help identify new growth opportunities.
• Run title sales reports and P&Ls to determine viability of these new opportunities.
• Generate meeting agendas and circulate follow‑up notes.

Skills

Communication

Teamwork

Time management

Organization

MS Office

Excel

PowerPoint

Word

InDesign/Canva

Analytical skills

Education

Bachelor's degree

Tools

InDesign

Canva

Job description

Hachette Book Group is seeking a Sales Assistant to join our Special Markets team in our New York City office. This full-time hybrid role (a minimum of three days per week in-office) supports the dynamic, fast-paced Proprietary Sales channel which develops and sells exclusive and customized editions to retailers, early literacy initiatives, common read programs, promotional partnerships, and more.

Our ideal candidate is detail-oriented, extremely organized, self-motivated, and passionate about mining our full list, including deep backlist, to help our accounts introduce their readers to new worlds of ideas, learning, entertainment, and opportunity.

Our Sales Assistant works closely with the editorial, design, and production teams, so this is the perfect opportunity for a book lover who is interested in both the business side of publishing and the book-making process.

RESPONSIBILITIES

• Support day‑to‑day communication with customers, from the pitch phase to delivery, communicating real time status updates.
• Maintain production schedule of customer-specific print-runs, tracking changes, delays, and billing status.
• Oversee data entry in customer portals.
• Run weekly sales reports and track future shipments/billings to anticipate full-year results.
• Coordinate samples, design mockups, and other materials, as well as help with PowerPoint decks for sales presentations.
• Conduct industry research to build lead lists and help identify new growth opportunities.
• Run title sales reports and P&Ls to determine viability of these new opportunities.
• Generate meeting agendas and circulate follow‑up notes.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Bachelor’s degree and a minimum of 1 year of office experience.
• Collaborative team player with strong written, verbal, and interpersonal communication skills—this role requires extensive customer interaction and cross‑department collaboration.
• Excellent time‑management and organizational abilities, with the capacity to juggle shifting priorities, work independently, and meet deadlines with consistent follow‑through.
• Strong proficiency in Microsoft Office, including Excel (VLOOKUP and pivot tables), PowerPoint, and Word.
• Familiarity with InDesign or Canva is a plus.
• Strong analytical skills.

Location

New York City (Hybrid – three days per week in the office)

About Hachette Book Group

Hachette Book Group (HBG) is a leading book publisher based in New York and a division of Hachette Livre, the third-largest publisher in the world. The mission of Hachette Book Group is to make it easy for everyone to discover new worlds of ideas, learning, entertainment, and opportunity. At HBG, we are guided by four core pillars: Understanding Consumers, Changing the Story, Owner Mentality, and Growth Mindset.

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The following benefits are offered by the company:

• medical
• dental
• vision
• basic and supplemental life
• short-term and long-term disability
• accidental death and dismemberment
• critical illness
• hospital indemnity
• long-term care
• health and dependent care FSA
• commuter benefit plan
• employee assistance program
• tuition reimbursement
• travel assistance
• 401(k)
• discretionary bonus program
• PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
• group discounts on auto and home insurance and legal services

Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment.

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

The compensation for this position is $52,500. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.