Editorial Assistant (Copy)

Hachette Livre; Portland (OR); Hybrid; USD 41,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Paid time off

Job summary

Timber Press, based in Portland, Oregon, seeks an Editorial Assistant to support our Executive Editor and Senior Editor. This entry-level role offers growth opportunities in a hybrid setting with three days in the office.

You will interact with authors and agents, manage metadata, assist with manuscript reviews, contracts, and photo research, and participate in editorial and marketing meetings. Strong writing, organization, and teamwork are essential.

Qualifications

• Excellent written and verbal communication skills.
• Solid computer skills and familiarity with standard office software.
• Ability to work in a team and manage multiple tasks.
• Interest in nonfiction books and curiosity across diverse topics.

Responsibilities

• Interact with authors, agents, and internal departments.
• Enter and track metadata in the central management system.
• Assist in manuscript reviews and production handover tasks.
• Assist with onboarding authors and contracts.
• Process and track payments and invoices.
• Support photo research, licensure, and permissions.
• Draft independent contractor and art agreements; descriptive copy.
• Attend editorial, marketing and sales meetings as needed.
• Manage the editorial inbox and unsolicited proposals.
• Research book sales using internal/external databases.
• Support rights lists and metadata for backlist; manage copies.
• Cataloging in Publication applications with LOC.
• Perform other administrative duties.

Skills

Written communication

Verbal communication

Organization

Multitasking

Team collaboration

Attention to detail

Tools

Microsoft Word

Excel

Outlook

Metadata system

Job description

SUMMARY:

Timber Press publishes nonfiction books, illustrated and narrative, in the categories of gardening, nature, science, craft, and lifestyle. We are seeking an Editorial Assistant to support our Executive Editor and Senior Editor. This is an entry-level role in our editorial department, but one with opportunities for learning and growth. This is a hybrid position, with three required days in the office, that is based in Portland, Oregon.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Interact professionally with authors and their literary agents, as well as internal departments, including design, publicity, marketing, production, and sales


• Enter, maintain, and track metadata and other key title information in our central management system throughout the life of a book


• Assist in manuscript reviews and production handover preparation, image program and art log reviews and creation, and other book-related company tasks for projects acquired and assigned by the senior editorial staff


• Assist with onboarding new authors and executed contracts


• Process and track payment requests and invoices


• Support authors, editors, and design with photo research and procurement for specific books, including assistance with photo licensure and permissions


• Draft independent contractor and commissioned art agreements for specific books


• Draft descriptive copy and fact sheets


• Attend editorial meetings, as well as marketing and sales meetings as required


• Manage the editorial inbox, including unsolicited proposals


• Research book sales using internal and external databases


• Assist in ongoing departmental projects, such as book prize submissions, maintenance of rights lists, and metadata optimization for backlist books


• Manage and order all complimentary copies of books


• Apply titles for Cataloging in Publication records through the Library of Congress


• Perform other administrative duties

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

The successful candidate will:

• Have excellent written and verbal communication skills in addition to solid computer skills


• Deliver timely, accurate work and demonstrate good follow-up and follow-through


• Have demonstrated ability to work effectively within a team setting and with colleagues at every level of seniority


• Be passionate about nonfiction books and curious and open-minded about a range of nonfiction subject areas


• Be self-directed and able to work independently


• Be highly organized, capable of multi-tasking, and detail oriented


• Demonstrate imagination, creativity, and original thinking


• Be proficient with email, calendar management, and file management tools, including Microsoft Word, Excel, and Outlook


• Demonstrate understanding of and appreciation for the ideas of diversity, equity, and inclusion

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The compensation for this position is $48,300. The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.