Editorial Assistant, Balance

Hachette Livre; New York (NY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

PTO 15 vacation days

Personal days 3

Holidays 10

Tuition reimbursement

Commuter benefits

Group discounts

Job summary

Hachette Book Group in New York City is seeking an Editorial Assistant to provide vital administrative and editorial support to the VP, Publisher. The role is hybrid with three days in the office and involves scheduling, expense reporting, and coordinating with authors and agents.

The ideal candidate has excellent communication skills, strong computer skills, and the ability to work independently and as part of a team.

Qualifications

• Excellent written and verbal communication skills.
• Strong computer skills and proficiency with MS Office tools.
• Ability to work effectively within a team and with colleagues at all levels.
• Self-directed, highly organized, and detail oriented.

Responsibilities

• Provide administrative support to the VP, Publisher and assist in scheduling, travel, and meeting planning.
• Submit monthly expense reports and reimbursements using Concur.
• Draft and edit descriptive copy for galleys, jackets, and sales materials.
• Traffic editorial projects from acquisition through finished book.
• Enter title data into databases and maintain data.
• Assist in editorial meetings and marketing/sales meetings as required.
• Review book proposals and research sales data.
• Support in metadata optimization and rights list maintenance.

Skills

Written and verbal communication

Multitasking

Organization

Team collaboration

Independent work

Email/calendar management

MS Word

Excel

Outlook

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Balance is a practical nonfiction imprint built with the whole person in mind. Our mission is to inspire and empower readers to be their best selves physically and mentally, at home, at their desks, and out in the world. The Editorial Assistant will provide vital administrative and editorial support to the VP, Publisher.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist the VP, Publisher in scheduling, meeting planning, travel arrangements and general administrative support.
• Submit monthly expense reports and reimbursements using Concur.
• Interact professionally with authors and literary agents, as well as internal departments within the Grand Central Publishing Group and HBG, including design, publicity, marketing, production, and sales.
• Prepare materials for and traffic editorial projects through all stages of the editorial process from acquisition through finished book and beyond.
• Enter title data into proprietary database systems and maintain data throughout publishing process.
• Draft and circulate pre-contract forms.
• Draft descriptive copy for galleys and book jackets, and fact sheets that will be used to explain books to the sales and marketing departments.
• Draft book retail copy for online retailers
• Attend and prepare materials for editorial meetings, as well as marketing and sales meetings as required.
• Review book proposals from literary agents.
• Research book sales using internal and external databases.
• Participate in brainstorming meetings and share ideas for books.
• Assist in ongoing departmental projects, such as book prize submissions, maintenance of rights lists, updates and metadata optimization for backlist books, etc.
• Perform other administrative duties, including scheduling, photocopying, handling mail, filing, directing/responding to inquiries, maintaining book archives, miscellaneous research projects, etc.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Have excellent written and verbal communication skills in addition to solid computer skills.
• Deliver timely, accurate work and demonstrate good follow-up and follow-through.
• Have demonstrated ability to work effectively within a team setting and with colleagues at every level of seniority.
• Be passionate about nonfiction books and curious and open-minded about a range of nonfiction subject areas and ideas.
• Be self-directed and able to work independently.
• Be highly organized, capable of multi-tasking, and detail oriented.
• Be passionate about the creative process and sharing ideas.
• Demonstrate imagination, creativity, and original thinking.
• Be proficient with email, calendar management, and file management tools, including Microsoft Word, Excel, and Outlook.

Location

New York City (Hybrid – three days per week in the office

About Hachette Book Group

Hachette Book Group (HBG) is a leading book publisher based in New York and a division of Hachette Livre, the third-largest publisher in the world. The mission of Hachette Book Group is to make it easy for everyone to discover new worlds of ideas, learning, entertainment, and opportunity. At HBG, we are guided by four core pillars: Understanding Consumers, Changing the Story, Owner Mentality, and Growth Mindset.

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. The compensation for this position is $52,500. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.

The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.