EDGAR & Document Services Supervisor

Friedman Williams; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Friedman Williams seeks an experienced EDGAR & Document Services Supervisor to lead the daily operations of a fast-paced legal document production team in New York. You will oversee workflow, support and develop staff, and ensure accurate and timely production of complex filings.

The ideal candidate has law firm or legal services experience, advanced Microsoft Word skills, strong proofreading and formatting abilities, and a solid understanding of EDGAR filing processes.

Qualifications

• Extensive experience in a law firm or legal services environment.
• Advanced Microsoft Word skills.
• Exceptional proofreading and formatting abilities.
• Strong understanding of EDGAR filing processes.

Responsibilities

• Lead the daily workflow for the Document Services team.
• Distribute work based on deadlines and complexity.
• Monitor projects from request to completion.
• Provide coaching, training, and performance evaluations.
• Assist with challenging document-production issues as needed.
• Identify opportunities to improve processes and service levels.
• Coordinate EDGAR filings and ensure accuracy and timeliness.
• Oversee production of sophisticated legal documents and associated formatting.

Skills

Team leadership

Workflow management

Proofreading

Formatting

Legal document production

Deadline-driven

Tools

Microsoft Word

EDGAR software

Job description

We are seeking an experienced EDGAR & Document Services Supervisor to lead the daily operations of a fast-paced legal document production team. This position is responsible for overseeing workflow, supporting and developing team members, and ensuring the accurate and timely production of complex legal documents and regulatory filings.

The ideal candidate will have extensive experience in a law firm or legal services environment, advanced Microsoft Word skills, exceptional proofreading and formatting abilities, and a strong understanding of EDGAR filing processes. The successful candidate will be comfortable managing competing priorities, working under tight deadlines, and partnering closely with attorneys, paralegals, and administrative professionals.

Key Responsibilities

Team Leadership & Workflow Management

• Manage the daily workflow and assignments for the Document Services team.
• Distribute work based on deadlines, complexity, and team member expertise.
• Monitor projects from initial request through completion to ensure deadlines and quality standards are met.
• Provide ongoing coaching, training, and technical guidance to department staff.
• Assist with performance management, goal setting, and annual evaluations.
• Serve as a resource for team members when questions or challenging document-production issues arise.
• Identify opportunities to improve departmental processes, efficiency, and service levels.
• Step in to assist with high-priority or complex assignments when necessary.

EDGAR Filing Operations

• Oversee the department's EDGAR filing workflow and serve as a key resource for EDGAR-related questions.
• Coordinate with paralegals and attorneys to ensure filing materials are complete, accurate, and received within established deadlines.
• Review incoming EDGAR materials for completeness and identify missing or inconsistent information.
• Coordinate the preparation and processing of filings through the firm's EDGAR filing software.
• Monitor filing deadlines and ensure assignments are appropriately prioritized.
• Assist with troubleshooting filing issues and coordinate resolution when necessary.
• Maintain department procedures and best practices related to EDGAR filings.
• Coordinate EDGAR software updates and ensure department users maintain current versions.
• Assist with developing and delivering EDGAR training for new and existing team members.

Legal Document Production

• Produce and edit sophisticated legal documents, including pleadings, briefs, motions, agreements, correspondence, memoranda, presentations, and transactional materials.
• Format documents according to firm standards, attorney preferences, court requirements, and client specifications.
• Work with lengthy and complex documents while maintaining consistency throughout.
• Prepare documents for electronic filing and final distribution.
• Convert and clean up documents received in PDF or other electronic formats while preserving the integrity of the original document.
• Handle urgent and confidential assignments with professionalism and discretion.

Quality Control & Proofreading

• Conduct detailed reviews of documents for spelling, grammar, punctuation, formatting, numbering, and consistency.
• Verify that documents comply with applicable court and firm formatting requirements.
• Perform final quality-control reviews before documents are filed, distributed, or sent to clients.
• Identify and correct inconsistencies or production issues before finalization.