ECVC & IP Events Coordinator - Hybrid NYC

Lowenstein Sandler LLP; New York (NY); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental and Vision insurance

401(k) plan

Paid time off

Job summary

Lowenstein Sandler LLP in New York, NY seeks an experienced events coordinator to manage dinner and wine events for ECVC and IP groups. You will oversee logistic planning, vendor coordination, invitations, and guest lists, ensuring premier client experiences across multiple cities, with travel between New York and Silicon Valley as needed.

The role requires 3–5 years of relevant experience, knowledge of wine service, exceptional organizational skills, and the ability to manage multiple demanding

Qualifications

• 3-5 years of event planning, hospitality, executive support, or related experience preferred.
• Bachelor's degree from an accredited college or equivalent preferred.
• Knowledge of wine, wine service protocols, and fine dining.
• Demonstrated ability to proactively anticipate needs, identify issues, and implement solutions.
• Ability to manage multiple events, deadlines, and priorities with accuracy.
• Thrive in a fast-paced, high-expectation environment with changing priorities and tight deadlines.
• Strong organizational, project management, and time management skills.
• Excellent written, verbal, and interpersonal communication with attorneys, clients, vendors, and senior leadership.

Responsibilities

• Execute dinner and event plans, coordinating logistics before, during, and after each event to ensure seamless execution.
• Research, secure, and manage restaurants and venues in the U.S. and internationally, confirming menus, dietary accommodations, and service requirements.
• Create, proofread, and distribute invitations and event materials.
• Manage invitations, RSVPs, and guest lists; maintain accurate contact information.
• Update and maintain CRM, Google Docs, and other tracking tools for invitations and attendance history.
• Attend dinners and events as needed, providing onsite support; travel between NYC, New Jersey, and occasionally San Francisco/Palo Alto.
• Support planning and execution of larger firm programs, client events, and special initiatives.

Skills

Event planning

Client relations

Communication

Project management

Travel coordination

Wine service knowledge

Attention to detail

Multitasking

Education

Bachelor's degree or equivalent

Tools

InterAction CRM

Microsoft Outlook

Excel

Google Docs

Word

CRM / database systems

Job description

Lowenstein Sandler LLP in New York, NY seeks an experienced events coordinator to manage dinner and wine events for ECVC and IP groups. You will oversee logistic planning, vendor coordination, invitations, and guest lists, ensuring premier client experiences across multiple cities, with travel between New York and Silicon Valley as needed.

The role requires 3–5 years of relevant experience, knowledge of wine service, exceptional organizational skills, and the ability to manage multiple demanding