East Valley Program Coordinator/ Farm Summer Camp Director

YMCA; New York (NY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Room and board provided

Job summary

Frost Valley YMCA in New York seeks an East Valley Program Coordinator to lead Farm Camp and year-round programs at the East Valley Ranch and farm facility.

You will recruit, train, and supervise a seasonal staff team, while coordinating program design and operations for a large summer camp and school/group offerings.

Qualifications

• Experience leading farm camp or year-round camp programs.
• Ability to supervise staff and manage program budgets.
• Willingness to live on-site with room and board provided.
• Strong recruiting and training capabilities.

Responsibilities

• Oversee day-to-day Farm camp operations and year-round programs.
• Maintain safety standards for campers and guests.
• Develop and execute recruitment strategies to meet enrollment goals.
• Collaborate with program teams to ensure quality operations across departments.
• Manage Farm Camp program budget and inventory.
• Coordinate staff hiring and supervision of ~25 seasonal staff.
• Ensure compliance with health regulations and ACA accreditation standards.
• Participate in barn chores and on-call responsibilities as needed.
• Lead organizational initiatives in alignment with YMCA values.

Skills

Staff supervision

Program development

Budget management

Recruitment

Safety compliance

Cross-department collaboration

Communication

Job description

The East Valley Program Coordinator is responsible for the direct implementation and oversight of Frost Valley YMCA’s East Valley Year Round Programs and Farm Summer Camp. Farm Camp is a specialty summer program which engages ~50-90 campers per session. Year Round Programs include school trips, and group and family retreats, and rentals throughout the non-summer months. Programs run from our East Valley Ranch and 515 acre farm camp facility. A principal job function is to ensure that quality service is provided to all participants, families and staff. In addition, this position supports our larger program portfolio and works to support year round and community programs outside the East Valley when needed. A principal job function is to ensure that quality service is provided to all participants, families and staff. The East Valley Coordinator role assists with recruiting, program development, staff training, program operations, and evaluation for Farm Camp throughout the year.

This position requires living on site at camp year round, with room and board provided. The role may occasionally include rotating and paid overnight ‘on-call’ responsibilities when camp is in session, and when groups are on-site.

Program Operations

• Responsible for all aspects of day-to-day Farm camp operations and year round programs in the East Valley
• Maintain the highest safety standards for campers in Farm summer camp, and guests throughout the year
• Participate in and execute recruitment strategy to meet enrollment goals
• Work with Program teams to manage a calendar of recruitment efforts including camp fairs, open houses, info sessions, school and community events,
• Develop and maintain trusting relationships with parents, caregivers, and guests
• Review and respond to camper, family and guest feedback; providing prompt, friendly and informative service to stakeholders
• Collaborate across departments, including wellness, kitchen, facilities, agriculture and equestrian, to ensure strong program operations and team work
• With guidance from the Associate Director of Camping Services, manage the Farm Camp program budget and maintain supply inventory
• Ensure compliance with Department of Health regulations and American Camping Association accreditation standards
• Assist with barn chores including feeding and daily maintenance when needed, including snow removal during winter months
• Any and all other tasks as assigned by the Associate Director of Specialty Camping and Executive Leadership

Program Design

• Develop program schedules and workshops for school groups and weekend retreats throughout the year.
• Collaborate with Program Quality team to implement program safety standards, trainings, surveys and ensure a quality program experience aligned with organizational vision
• Create and support a joyful program experience and environment, ensuring programs are executed in ways that are fun, while also encouraging challenge and growth

Staff Hiring and Management

• Recruit and hire a team of ~25 seasonal staff including leadership, international staff, general counselors, and junior counselors (staff aged under 18)
• Supervise a seasonal summer leadership team, who in turn supervises front line staff, providing ongoing coaching and feedback
• Responsible for administrative duties including scheduling, payroll, documentation of staff coaching and evaluation
• Work with Camping Services team to develop and implement staff training for resident camp staff

Organizational Leadership

• Ensure that Frost Valley achieves the highest standard and meets the mission and goals of the organization
• Embrace the YMCA’s character values. At Frost Valley YMCA we are inclusive and diverse, caring and connected, honest and respectful, responsible and accountable.