EARC Administrative Associate III

Montana State University; Sidney (MT); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Benefits eligible

Full-time position

Hourly wage $20

Job summary

Montana State University is hiring an EARC Administrative Associate III to manage the Eastern Agricultural Research Center's front office and support the Superintendent, faculty, and staff with administrative, financial, purchasing, personnel, and event tasks.

The role coordinates meetings and events, handles invoices and travel reimbursements, maintains records, and serves as the liaison with university offices, vendors, and the public.

Qualifications

• Two years of administrative or bookkeeping experience.
• Proficiency in Microsoft Office applications.

Responsibilities

• Manage daily front office operations including phone, visitor assistance, calendar maintenance, and correspondence preparation.
• Process and monitor financial transactions such as invoices, purchasing, deposits, and travel reimbursements.
• Assist with personnel and payroll activities including hiring paperwork and timesheet management.
• Coordinate and support EARC meetings, Annual Field Day, advisory board meetings, and other events.
• Maintain office records, supplies, reports, and assist with weather information compilation and annual research reports.
• Communicate with university offices, other research centers, Extension offices, vendors, agricultural producers, and the public.

Skills

Administrative experience

Bookkeeping experience

Microsoft Office proficiency

Education

Post-secondary education (preferred)

Tools

Microsoft Office

Job description

Montana State University is hiring an EARC Administrative Associate III. This role manages the Eastern Agricultural Research Center's front office operations and collaborates with the Superintendent, faculty, and staff to handle administrative, financial, purchasing, personnel, and event-related tasks while representing the center within the university and to external entities.

Highlights

• Manage daily front office operations including phone, visitor assistance, calendar maintenance, and correspondence preparation.
• Process and monitor financial transactions such as invoices, purchasing, deposits, and travel reimbursements.
• Assist with personnel and payroll activities including hiring paperwork and timesheet management.
• Coordinate and support EARC meetings, Annual Field Day, advisory board meetings, and other events.
• Maintain office records, supplies, reports, and assist with weather information compilation and annual research reports.
• Communicate with university offices, other research centers, Extension offices, vendors, agricultural producers, and the public.
• Required skills include two years of administrative or bookkeeping experience and proficiency in Microsoft Office applications.
• Preferred qualifications include post-secondary education, university or public-sector experience, and knowledge of purchasing and financial policies.
• Hourly wage is $20.00, commensurate with experience, education, and qualifications.
• Position is full-time, classified hourly, benefits eligible, and part of the College of Agriculture/MAES division.