Administrative & Finance Coordinator

Montana State University; Bozeman (MT); On-site; USD 23,000 - 32,000; Part time

Job summary

Montana State University’s Eastern Agricultural Research Center (EARC) in Sidney, MT seeks a dependable administrative professional to support front-office operations and the Superintendent. You will handle phones, visitors, calendars, and correspondence, while providing essential support to faculty and staff.

Key duties include managing financial transactions, processing invoices and travel reimbursements, and assisting with payroll.

Qualifications

• Two years of experience in administrative, office management, bookkeeping, or similar roles.
• Experience using Microsoft Office applications, including word processing, spreadsheets, email, and similar office software.
• Experience working with financial records, invoices, budgets, bookkeeping, accounting, or other financial transactions.
• Demonstrated ability to organize and prioritize multiple responsibilities, meet deadlines, and adapt to changing priorities while maintaining a positive, effective, and professional attitude.

Responsibilities

• Manage the day-to-day operations of the EARC front office, including answering phones, assisting visitors, maintaining calendars, preparing correspondence and documents, and providing administrative support to the Superintendent, faculty, and staff.
• Process and monitor financial transactions, including invoices, purchasing, deposits, travel reimbursements, and university accounts.
• Assist with personnel and payroll activities, including hiring paperwork, employee records, timesheets, and monthly payroll processes.
• Assist the superintendent in coordinating and supporting EARC meetings, the Annual Field Day, advisory board meetings, and other center events.
• Maintain office records, manuals, reports, supplies, and other materials, and assist with compiling weather information and EARC annual research reports.
• Assisting the Superintendent in communicating with university offices, other research centers, Extension offices, vendors, agricultural producers, and the public.
• Perform other administrative duties as needed to support the center.

Skills

Communication

Organizational skills

MS Office

Education

Two years of post-secondary education

Tools

Microsoft Office

Job description

Montana State University’s Eastern Agricultural Research Center (EARC) in Sidney, MT seeks a dependable administrative professional to support front-office operations and the Superintendent. You will handle phones, visitors, calendars, and correspondence, while providing essential support to faculty and staff.

Key duties include managing financial transactions, processing invoices and travel reimbursements, and assisting with payroll.