E-Billing Coordinator

Dechert LLP; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

Dechert LLP is seeking an E-Billing Coordinator to oversee electronic billing processes for domestic and foreign clients and vendors. The role emphasizes strong analytical skills and excellent customer service within a busy finance team.

The successful candidate will manage e-billing documentation, collaborate with the Billing Team, and ensure timely resolution of billing issues while maintaining compliance with guidelines and security standards.

Qualifications

• Associate degree preferred in a relevant field.
• Minimum 5+ years in a similar role within a law firm or corporate billing department.
• Experience with Aderant, eBilling Hub and eBilling vendor applications preferred.
• Strong analytical abilities and attention to detail.
• Ability to multi-task and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication.

Responsibilities

• Administer all electronic billing for clients and vendors, including documentation and security.
• Partner with Billing Team and Finance to analyze, report, and implement enhancements.
• Maintain vendor profiles and communicate e-billing guidelines to the Finance Team.
• Meet with attorneys or assistants to discuss electronic billing processes.
• Propose solutions to reduce electronic billing inefficiencies and troubleshoot issues.
• Work within the Ebilling Hub to resolve problems and update client websites.
• Ensure compliance with Electronic Billing Guidelines and coordinate with Collections on aged invoices.
• Handle other duties as assigned by E-Billing Supervisor or Associate Director of Finance.

Skills

Analytical skills

Detail oriented

Communication skills

Multi-tasking

Customer service

Education

Associate degree

Tools

Aderant

eBilling Hub

eBilling systems

Job description

U.S. Recruitment Privacy Policies:

Dechert participates in the E-Verify Program. For additional information on this program, click on the E-Verify Program link here.

You may review our California Applicant and Prospective Applicant Privacy Notice here.

Please read before you submit your information: By submitting this application to be considered for employment, I certify that the information provided is complete and accurate, and I agree that providing incomplete or misleading information may disqualify me from further consideration or, if I am employed, may result in dismissal. I also consent to the processing of my personal data for purposes of processing my application for employment and, if I am hired, for the administration of my employment record.

Position(s) I am Applying for

E-Billing Coordinator

GENERAL SUMMARY:

Responsible for the administration and management of the billing and electronic billing processes for all domestic and foreign clients and vendors. The candidate will possess strong analytical acumen and superior customer service.

ESSENTIAL JOB FUNCTIONS:

• Responsible for the administration of all electronic billing clients and vendors, including documentation, training, analysis, reporting, and security.
• Partner with Billing Team and entire Finance Department to analyze, identify, recommend, and implement enhancements, management reports, and troubleshooting electronic billing issues.
• Maintain profile for each electronic billing vendor being utilized, including policies and contact information. Communicate all e-billing guidelines and updates to key members of the Finance Team.
• Meet with billing attorney(s) or secretaries to discuss electronic billing processes when requested.
• Offer constructive solutions to reduce or eliminate electronic billing inefficiencies.
• Work within the Ebilling Hub and help troubleshoot/resolve electronic billing problems.
• Update and manage client websites.
• Work with Billing Team, as needed, to ensure compliance with all Electronic Billing Guidelines.
• Work with Collections Team to ensure proactive follow-up on aged invoices submitted electronically. Address all rejected invoices within two business days.
• Other projects and duties as assigned by the E-Billing Supervisor or Associate Director of Finance.
• Performs any and all other duties as necessary and as assigned by your supervisor for efficient functioning of the Department, Office and Firm.

QUALIFICATIONS:

• Associate Degree preferred.
• 5-plus years in similar position.
• Law Firm, corporate legal, or related billing department experience preferred.
• Aderant, eBilling Hub, and eBilling vendor application experience preferred.
• Detail oriented and excellent analytical skills.
• Ability to multi-task and meet deadlines in a fast-paced business environment.
• Ability to interact with legal and administrative personnel in domestic and foreign offices.
• Strong written and verbal communication skills.