Dynamic Temporary Career Services Programs Coordinator

University of Chicago; Chicago (IL); On-site; USD 28,000 - 30,000; Full time

Job summary

The University of Chicago's Career Advancement department seeks a temporary, full-time Coordinator to support the Career Services team, including first-year students, masters programs, and employer relations.

Responsibilities include coordinating program logistics, preparing reports from Handshake and Outlook, drafting communications to employers and students, and supporting flagship events and training materials.

Qualifications

• A college or university degree required.
• Experience with Handshake and Zoom preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide administrative support for the first-year student, masters, and employer relations programs.
• Track hiring information; enter, update student placements; compile data for recruiting.
• Run reports and prepare data on attendance, placements, employer registrations, and job postings.
• Draft professional communications to employers, campus partners, students, and other audiences.
• Assist with logistics for career programs, including inquiries and troubleshooting.
• Support flagship events through logistics coordination and planning.
• Create flyers and briefing materials; develop PowerPoint presentations for diverse audiences.
• Set up meeting spaces, including room prep and tech coordination.
• Review resumes and cover letters to support career readiness.
• Track attendance for workshops and events; create surveys for feedback.
• Manage Zoom webinars and Handshake postings; coordinate Job Shadowing Program cycles.

Skills

Recruiting platforms (Handshake)

Zoom

Outlook

Excel

PowerPoint

Communication

Education

Bachelor's degree

Tools

Handshake

Zoom

Outlook

Excel

Word

PowerPoint

Job description

The University of Chicago's Career Advancement department seeks a temporary, full-time Coordinator to support the Career Services team, including first-year students, masters programs, and employer relations.

Responsibilities include coordinating program logistics, preparing reports from Handshake and Outlook, drafting communications to employers and students, and supporting flagship events and training materials.