Dynamic School Admin Assistant (Temporary)

Central School District 51; United States; On-site; USD 32,000 - 36,000; Full time

Job summary

Central School District 51 is seeking an CIS Administrative Assistant for a temporary assignment at Central Intermediate School. The role provides essential office support, attendance maintenance, and student data handling to keep the school running smoothly.

The position requires a high school diploma (GED acceptable) with preferred higher education and familiarity with Microsoft/Google tools and Skyward LMS. Fingerprint/background checks and health screenings are required.

Qualifications

• Minimum of a high school diploma or GED.
• Associate's degree or higher preferred.
• Knowledge of and experience with technology platforms, including Microsoft and Google applications.
• Experience with Skyward Learning Management Systems preferred.
• Successful completion of fingerprint based criminal background check (IL State Police and FBI), sex offender and violent youth offender screening, and employment physical.

Responsibilities

• Maintains daily/hourly student attendance records.
• Enrolls and exits students throughout the year.
• Maintains student data in the student information management program.
• Compiles monthly, quarterly, and annual attendance reports.
• Processes truancy reports.
• Communicates with truancy officer as needed.
• Publishes daily announcements to the district website and social media.
• Manages internal building coverage as needed.
• Monitors the unfilled absences report each morning and works with building administrators to make adjustments as needed.
• Receives and routes incoming calls and distributes mail.
• Assists with guest and substitute teacher check-in and check-out using the visitor screening program.
• Publishes communication as directed or approved by administration to staff, parents and students using the student information management program, all-call program, and social media.
• Assists with the coordination of the CIS awards program and graduation.
• Assists with the outside student support programs such as Weekend Snack-Pacs.
• Assists with transportation management for field trips and after school activities.
• Coordinates with vendor for school pictures.
• Maintains office equipment and orders necessary office supplies.
• Maintains the building laminator and orders necessary supplies.
• Orders teacher supplies, awards, materials with purchase orders and maintain records of such.
• Updates phone routing lists for the CIS building throughout the year.
• Works with the Crisis Management Team to update the Crisis Management Plan books.
• Performs office routines and practices associated with a busy and productive office.
• Assists in maintaining building calendars for scheduled events.
• Works with Parent Teacher Organization on coordinating building events.
• Assists nurse in dispensing medication and maintaining appropriate medication records, when needed.
• Serves as a backup to other administrative assistants when necessary.
• Maintains regular attendance and punctuality to ensure teamwork and the completion of job duties essential to the daily operation of the school.
• Performs other related tasks as assigned by the principal/assistant principal and other district office administrators as designated by the superintendent.
• Adheres to a professional code of ethics which includes confidentiality of school related matters and loyalty to the school district.

Skills

Microsoft applications

Google applications

Education

High school diploma or GED

Associate's degree or higher preferred

Tools

Skyward LMS

Job description

Central School District 51 is seeking an CIS Administrative Assistant for a temporary assignment at Central Intermediate School. The role provides essential office support, attendance maintenance, and student data handling to keep the school running smoothly.

The position requires a high school diploma (GED acceptable) with preferred higher education and familiarity with Microsoft/Google tools and Skyward LMS. Fingerprint/background checks and health screenings are required.