Dynamic Sales & Events Coordinator - Catering

Puff 'n Stuff Catering and Events; Orlando (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Puff 'n Stuff Catering and Events seeks a Sales Event Coordinator to lead operational and administrative tasks during planning and delivery. You will communicate with clients, manage updates, process payments, and coordinate across departments to ensure timely, professional responses for each event.

The role supports the Sales Event Planner, handling deposits, scheduling, and on-site production as needed, in a fast-paced environment, with a focus on exceptional experiences and team collaboration.

Qualifications

• Minimum 1-2 years catering or banquet administrative experience.
• College degree in hospitality or Business Administration preferred.
• Strong verbal and written communication skills with a friendly demeanor.
• Ability to stay organized while handling multiple projects.
• Proficient with Microsoft Office including Word, Excel, Outlook, Power Point and Publisher.
• Proficiency in Caterese and Prismm preferred.
• Critical thinking and problem-solving skills.
• Ability to work independently and take initiative.
• High business acumen and understanding of client needs.
• High emotional intelligence and interpersonal awareness.
• Thrives in a fast-paced, dynamic environment.
• Proactive and self-motivated work style.

Responsibilities

• Create Special Event Orders with attention to detail with guidance from the SEP.
• Correctly input order information into Caterese software.
• Create event diagrams in Prismm (formerly Allseated).
• Perform with a high level of proficiency client communication, responding to voice mails and emails in a timely manner.
• Confirm scheduled appointments, planning sessions and tastings.
• Order rental equipment for events in a timely manner, including cost summaries and purchase orders when necessary.
• Communicate with Operations about logistics for events.
• Manage event deposits, payments, and accounts receivable to ensure all payments are collected on schedule.
• On occasion, perform the On-Site event production responsibilities in the absence of Sales event planner as necessary to ensure quality of service and presentation.
• Provide efficient and professional service at an appropriate level to meet or exceed client's needs.

Skills

Communication skills

Organizational skills

Proactive mindset

Customer service

Problem solving

Independent worker

Emotional intelligence

Education

Hospitality or Business Administration degree

Tools

Caterese

Prismm

Microsoft Office

Word

Excel

Outlook

PowerPoint

Publisher

Job description

Puff 'n Stuff Catering and Events seeks a Sales Event Coordinator to lead operational and administrative tasks during planning and delivery. You will communicate with clients, manage updates, process payments, and coordinate across departments to ensure timely, professional responses for each event.

The role supports the Sales Event Planner, handling deposits, scheduling, and on-site production as needed, in a fast-paced environment, with a focus on exceptional experiences and team collaboration.