Catering Sales Event Coordinator

Remington Hospitality; Palm Springs (CA); On-site; USD 30,307 - 35,817; Full time

Job summary

Remington Hospitality in Palm Springs, CA is seeking a proactive administrative professional to join our fast‑paced office. You will support multiple departments by managing calendars, arranging travel, processing invoices, and drafting correspondence with discretion and a keen eye for detail.

The role emphasizes meeting coordination, expense reporting, vendor communication, and project support. Compensation ranges from $22 to $26 per hour, based on experience and qualifications.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication.

Responsibilities

• Manage calendars and proactively organize time as required using expert judgment and discretion.
• Arrange ongoing/recurring as well as ad hoc meetings and conference calls.
• Schedule conference rooms, set up AV or online meeting tools, and coordinate meals if needed.
• Coordinate meeting logistics and ensure they are in place.
• Create systems to manage priority issues and deadlines via email management and support.
• Refer or delegate business questions to others and follow up on resolution.
• Track action items using a follow-up system and report status.
• Manage travel arrangements including flights, hotels, and transportation.
• Prepare and format written correspondence, agendas, and documents.
• Process invoices and purchase orders; support monthly budget reconciliation.
• Assist with special projects and vendor contracts as needed.
• Prepare expense reports and supporting documentation.

Skills

Calendar management

Travel coordination

Expense reporting

Meeting scheduling

Communication

Job description

What you get to do:

We're looking for a go-getter who can seamlessly integrate in our world, is eager to learn about the business and can efficiently support the needs of our departments. We are looking for someone who has a great attention to detail, takes initiative and enjoys the challenges of working in a fast-paced office environment.

Your Day-to-day

• Manage calendars and proactively organize time as required using expert judgment and discretion.
• Arrange ongoing/recurring as well as ad hoc meetings and conference calls.
• Schedule conference rooms, set up audio visual or on-line meeting tools, order meals if needed and overall event coordination.
• Coordinate and ensure meeting logistics are in place.
• Create systems to help manage priority issues and timely deadlines through email management and support or other practices.
• Refer or delegate business issues or questions to others for resolution on behalf of team. Follow up to ensure issue or question resolution.
• Track action items using a follow-up system, tool or process, communicate and report on status.
• Manage travel arrangements, including booking air or ground transportation, hotel accommodations, providing travel support as needed including adjustments to itineraries, shipping of materials and other on-the-fly needs.
• Compose, proofread, edit and format written correspondence, agendas, and documents.
• Manage and process invoices and purchase orders; follow through on all invoices to ensure approvals and checks are cut in a timely manner, and supporting monthly team budget reconciliation processes as necessary.
• Assist with special projects on an as‑needed basis, including managing and tracking projects.
• Assist with creation of vendor contracts and distributing final contracts to involved parties.
• Prepare and manage expense reports
• The hourly rate for this position ranges from $22 to $26, depending on experience and qualifications.