Sales Event Coordinator

Puff 'n Stuff Catering and Events; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Puff 'n Stuff Catering in the Tampa area is seeking a Sales Event Coordinator to assist our Sales Event Planners in planning and executing events, from client outreach to revisions, payments, and cross‑department coordination.

Join a fast‑paced team that values passion, customer focus, trust, and creativity as you help create memorable experiences for clients and elevate event operations.

Qualifications

• 1-2 years catering or banquet administrative experience is preferred.
• College degree in hospitality or business administration is preferred.
• Strong verbal and written communication, with a friendly demeanor.
• Ability to stay organized while handling multiple projects.
• Proficiency in Microsoft Office and industry-specific software.

Responsibilities

• Create Special Event Orders with attention to detail under guidance.
• Input order information into Caterese software accurately.
• Create event diagrams in AllSeated.
• Maintain timely client communications via calls and emails.
• Confirm appointments, planning sessions and tastings.
• Coordinate rental equipment and cost summaries as needed.
• Communicate logistics with Operations for events.
• Manage event deposits, payments, and accounts receivable.
• Occasionally perform On-Site event production duties when required.
• Provide professional service to meet or exceed client needs.

Skills

Communication Skills

Organizational Skills

MS Office Suite

Problem Solving

Self-motivation

Business Acumen

Emotional Intelligence

Adaptability

Proactiveness

Education

Hospitality / Business Administration degree

Tools

Caterease

AllSeated

Job description

Are you a dynamic individual with a passion for food, customer service and event excellence? Puff 'n Stuff Catering is currently in search of an enthusiastic, personable, and organized Sales Event Coordinator to help our Sales Event Planners make lasting memories for our clients.

At Puff ‘n Stuff, we don’t just cater events—we create memorable experiences. Our team is driven by four core values:

• Passion: We love what we do and take pride in delivering exceptional food and service.
• Customer Focus: We go above and beyond to exceed client expectations.
• Trust: We build lasting relationships with clients, partners, and team members through integrity and reliability.
• Creativity: We embrace innovation to craft unique culinary and event experiences.

The Sales Event Coordinator will assist the Sales Event Planner with the details and administrative tasks of the event planning process, including contacting clients, making revisions to events, taking payments, notifying other departments of event requirements and ensuring emails are answered promptly. The person in this position must be able to handle multiple tasks and a fast-paced work environment with good humor and grace, understanding that challenges make the job interesting and fun!

Primary Responsibilities

Are you a dynamic individual with a passion for food, customer service and event excellence? Puff 'n Stuff Catering is currently in search of an enthusiastic, personable, and organized Sales Event Coordinator to help our Sales Event Planners make lasting memories for our clients.

At Puff ‘n Stuff, we don’t just cater events—we create memorable experiences. Our team is driven by four core values:

• Passion: We love what we do and take pride in delivering exceptional food and service.
• Customer Focus: We go above and beyond to exceed client expectations.
• Trust: We build lasting relationships with clients, partners, and team members through integrity and reliability.
• Creativity: We embrace innovation to craft unique culinary and event experiences.

The Sales Event Coordinator will assist the Sales Event Planner with the details and administrative tasks of the event planning process, including contacting clients, making revisions to events, taking payments, notifying other departments of event requirements and ensuring emails are answered promptly. The person in this position must be able to handle multiple tasks and a fast-paced work environment with good humor and grace, understanding that challenges make the job interesting and fun!

Primary Responsibilities

• Create Special Event Orders with attention to detail with guidance from the SEP
• Correctly input order information into Caterese software
• Create event diagrams in AllSeated
• Perform with a high level of proficiency client communication, responding to voice mails and emails in a timely manner
• Confirm scheduled appointments, planning sessions and tastings
• Order rental equipment for events in a timely manner, including cost summaries and purchase orders when necessary
• Communicate with Operations about logistics for events
• Manage event deposits, payments, and accounts receivable to ensure all payments are collected on schedule
• On occasion, perform the On-Site event production responsibilities in the absence of Sales event planner as necessary to ensure quality of service and presentation
• Provide efficient and professional service at an appropriate level to meet or exceed client's needs

Skills and Requirements

• Minimum 1-2 years catering or banquet administrative experience.
• College degree in hospitality of Business Administration preferred.
• Strong verbal and written communication skills with a friendly demeanor
• Ability to stay organized while handling multiple projects
• Proficient with Microsoft Office including Word, Excel, Outlook, Power Point and Publisher
• Proficiency in Caterease and AllSeated preferred
• Critical thinking and problem-solving skills
• Ability to work independently and take initiative
• High business acumen and understanding of client needs
• High emotional intelligence and interpersonal awareness
• Thrives in a fast-paced, dynamic environment
• Proactive and self-motivated work style

Learn More

Puff 'n Stuff Catering has been Central Florida's premier full-service catering and events company since 1980 and is now one of the largest of its kind in Florida. Currently serving Central Florida, Florida's West Coast, and North East Florida. We're proudly recognized as a national leader in the catering industry!