Dynamic Research Administrative Assistant II

Beth Israel Lahey Health; Boston (MA); On-site; USD 21,000 - 33,000; Full time

Job summary

Joslin Diabetes Center, part of Beth Israel Lahey Health, is seeking an Administrative Assistant II to support multiple principal investigators and lab personnel in the Research Division. The role requires efficient calendar management, document preparation, and coordination across departments in a fast-paced environment.

Responsibilities include onboarding new staff, travel arrangements, PubMed article retrieval, and maintaining NIH-biosketches and PMCID records.

Qualifications

• Bachelor’s degree or equivalent work experience preferred.
• Minimum 2 years of administrative experience.
• Prior administrative experience in research or academic setting preferred.
• Excellent computer skills: Microsoft Outlook and Suite, Adobe Acrobat, EndNote/Reference Manager and Workday.

Responsibilities

• Provide direct administrative support to multiple PIs and lab personnel in the Joslin Diabetes Center Research Division.
• Calendar management across investigators and departments; organize lab meetings and coordinate with researchers and faculty.
• Draft and edit emails, letters, and grant materials; assist with biosketches and letters of collaboration.
• Onboard new personnel, arrange travel and reimbursements, and maintain records and expense reports.
• Prepare bibliographies using EndNote/Reference Manager and manage NIH-compliance related tasks.
• Order lab and office supplies and coordinate meetings including logistics and minutes.

Skills

Transcription

Communication

Organization

Education

Bachelor’s degree or equivalent work experience

Tools

EndNote

Reference Manager

Workday

Microsoft Outlook

Adobe Acrobat

Job description

Joslin Diabetes Center, part of Beth Israel Lahey Health, is seeking an Administrative Assistant II to support multiple principal investigators and lab personnel in the Research Division. The role requires efficient calendar management, document preparation, and coordination across departments in a fast-paced environment.

Responsibilities include onboarding new staff, travel arrangements, PubMed article retrieval, and maintaining NIH-biosketches and PMCID records.