Dynamic Rental & Fleet Coordinator

Tellus Equipment Solutions; San Antonio (TX); On-site; USD 25,000 - 33,000; Full time

Job summary

Tellus Equipment Solutions is seeking a Rental Coordinator in San Antonio, TX to ensure equipment availability, timely delivery, and accurate contract/billing records. You will support rental customers, drivers, and yard teams to keep the fleet organized and profitable.

The role requires 1+ years in customer service or rental logistics, familiarity with equipment, and strong computer skills. Office, rental counter, and yard duties apply in a fast-paced environment.

Qualifications

• 1+ years of experience in customer service, sales, logistics, or the rental industry.
• Familiarity with compact construction equipment.
• Strong computer literacy with common office and rental software.
• Excellent communication, multi-tasking, organization, and problem-solving abilities.
• Ability to coordinate with Sales, Service, yard, and delivery personnel.

Responsibilities

• Greet walk-in and call-in customers and respond to inquiries by phone and email.
• Provide equipment rental quotes, explain specifications and rates, and help customers select the right machinery for their project.
• Support outside sales representatives by retaining existing accounts and building relationships with new customers.
• Process rental reservations, quotes, and contracts using company operating systems and rental management software.
• Manage on-rent, off-rent, extensions, exchanges, and final contract close-outs.
• Monitor rental periods to prevent unauthorized or unnecessary charges.
• Coordinate equipment deliveries and pickups by dispatching drivers and setting clear timeframes with customers.
• Source external vendor rentals when internal fleet inventory is unavailable.
• Communicate daily with shop and yard teams to ensure returned equipment is inspected, cleaned, and rental-ready.
• Track maintenance needs, safety inspections, and breakdown repairs with service personnel.
• Maintain accurate records of equipment locations, utilization rates, status updates, and files.
• Review invoices, resolve billing and damage-fee discrepancies, and assist with basic cost analysis and reporting.
• Adhere to all Tellus Equipment Solutions policies, procedures, safety requirements, and business practices.
• Perform other duties as assigned.

Skills

Customer service

Sales

Logistics

Equipment rental

Education

High school diploma

Post-secondary education in business, logistics, or administration

Tools

G Suite

Microsoft Office

Rental management software

Job description

Tellus Equipment Solutions is seeking a Rental Coordinator in San Antonio, TX to ensure equipment availability, timely delivery, and accurate contract/billing records. You will support rental customers, drivers, and yard teams to keep the fleet organized and profitable.

The role requires 1+ years in customer service or rental logistics, familiarity with equipment, and strong computer skills. Office, rental counter, and yard duties apply in a fast-paced environment.