Administrative Project Coordinator - APC5028-QR2

Healthbay Company; Des Moines (IA); Hybride; USD 60 000 - 85 000; Plein temps

Résumé du poste

Healthbay Company is seeking an Administrative Project Coordinator on a full-time contract basis. The role supports project planning, execution, and administrative efficiency across multiple initiatives, requiring strong multitasking and communication skills in a fast-paced environment.

Responsibilities include coordinating schedules, preparing documents, tracking progress, budgeting support, and onboarding.

Qualifications

• Bachelor’s or associate degree in business, project management, or related field.
• 1–3 years in project coordination or administrative support.
• Proficient with project management tools and Microsoft Office.
• Excellent written and verbal communication.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and work independently or in a team.
• Ability to meet deadlines and maintain confidentiality.

Responsabilités

• Coordinate project schedules, meetings, and communications among teams and stakeholders.
• Prepare and maintain project documents, reports, and databases.
• Track progress, identify risks or delays, and update milestones.
• Assist managers with budget tracking, procurement, and resource allocation.
• Maintain records of contracts, timelines, and correspondence.
• Draft agendas, notes, and internal communications.
• Facilitate onboarding and training related to projects.
• Perform data entry and general administrative tasks.
• Ensure compliance with project guidelines and policies.
• Analyze workflows and suggest efficiency improvements.

Connaissances

Multitasking

Communication

Organizational skills

Time management

Attention to detail

Formation

Associate or Bachelor’s degree

Outils

Microsoft Office Suite

Description du poste

We are looking for a highly organized and resourceful Administrative Project Coordinator to join our team on a full-time contract basis. The Administrative Project Coordinator will provide essential support for project planning and execution while ensuring administrative efficiency across multiple initiatives. Candidates who thrive in a fast-paced environment and possess outstanding multitasking and communication skills will excel in this role.

Key Responsibilities:

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update all parties on milestones and changes.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain accurate records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members as related to specific projects.
• Perform data entry, research, and administrative support tasks as necessary.
• Ensure compliance with project guidelines and organizational policies throughout the project lifecycle.
• Analyze workflow processes and suggest improvements for increased efficiency.

Qualifications:

• Associate's or bachelor's degree in Business Administration, Project Management, or related discipline preferred.
• 1–3 years of experience in project coordination, administrative support, or office management.
• Proficient with project management tools and the full Microsoft Office Suite.
• Excellent written and verbal communication abilities.
• Strong organizational and time management skills with sharp attention to detail.
• Ability to manage multiple priorities and work effectively both independently and as part of a team.
• Proven ability to meet deadlines and maintain confidential information.

Compensation & Contract Benefits:

• Annual Contract Rate:$60,000–$85,000 per year, depending on experience and qualifications.
• Schedule: Full-time, 40 hours per week.
• Contract Duration: Initial contract with the potential for extension or renewal.
• Work Arrangement: Flexible remote, hybrid, or onsite, as determined by company policy.
• Professional Growth: Access to training programs, career development opportunities, and mentorship.
• Supportive Workplace: Collaborate with skilled professionals in an encouraging team environment.

Qualified applicants will be contacted for interviews.

Equal Opportunity Employer: We embrace diversity and are committed to creating an inclusive environment for all employees.