Dynamic Project Support Administrator

CBN America LLC; Village of Islandia (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

CBN America LLC is seeking an Administrative Assistant to support daily office operations and streamline processes across departments. You will join a collaborative team that values professionalism and growth, acting as a reliable go-to resource for project support.

The ideal candidate brings strong organizational skills, proficiency with Microsoft Office, and a proactive attitude to help keep projects moving forward and the office running smoothly.

Qualifications

• Strong organizational and multitasking skills.
• Ability to prioritize and manage multiple deadlines.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Strong communication and follow-up skills.
• Detail-oriented with problem-solving ability.
• Ability to work independently and take initiative.
• Flexible, hands-on mindset with willingness to assist in all aspects of project support.

Responsibilities

• Provide day-to-day administrative support to ensure smooth project operations.
• Coordinate schedules, meetings, appointments, and project deadlines.
• Prepare, organize, and maintain project files, reports, logs, and documentation.
• Track action items and follow up with internal teams, vendors, and clients.
• Support project managers with administrative and operational tasks.
• Assist with data entry, spreadsheets, reporting, and status updates.
• Manage correspondence, emails, phone calls, and meeting notes.
• Help coordinate permits, contracts, compliance documents, and project records as needed.
• Process purchase orders, invoices, expense tracking, and other administrative paperwork.
• Monitor project timelines and escalated delays or issues for resolution.

Skills

Organizational skills

Multitasking

Microsoft Office (Excel, Word, Outlook

Tools

Microsoft Office Suite

Job description

CBN America LLC is seeking an Administrative Assistant to support daily office operations and streamline processes across departments. You will join a collaborative team that values professionalism and growth, acting as a reliable go-to resource for project support.

The ideal candidate brings strong organizational skills, proficiency with Microsoft Office, and a proactive attitude to help keep projects moving forward and the office running smoothly.