Dynamic Project Management Admin & Coordinator

Heniff Company; Oak Brook (IL); On-site; USD 34,000 - 41,000; Full time

Job summary

Heniff Company is seeking a Project Management Administrator in Oak Brook, IL. You will support project execution by maintaining schedules, tracking deliverables, coordinating meetings, and preparing reports.

This role interfaces with vendors, customers, and internal teams to ensure timely information flow and documentation accuracy. The ideal candidate has 2+ years of administrative experience, strong organizational skills, and proficiency with MS Office; the role requires clear communication

Qualifications

• High School diploma or GED required; associate degree preferred.
• 2+ years administrative/clerical experience preferred.
• Proficiency with MS Office including Word, Excel, Outlook, Teams, PowerPoint.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Maintain project schedules, timelines, and milestone trackers.
• Track action items and ensure timely completion of deliverables.
• Coordinate meetings, prepare agendas, and record minutes.
• Prepare project correspondence, reports, and presentations.
• Organize and maintain project files, contracts, and documentation.
• Process invoices and project-related expenses; assist budgeting and cost tracking.
• Support project status reporting and dashboards.

Skills

Organization

Time management

Communication

Multitasking

Project coordination

Independent work

Education

High School diploma or GED

Associate degree preferred

Tools

Microsoft Office

Teams

PowerPoint

Excel

Word

Job description

Heniff Company is seeking a Project Management Administrator in Oak Brook, IL. You will support project execution by maintaining schedules, tracking deliverables, coordinating meetings, and preparing reports.

This role interfaces with vendors, customers, and internal teams to ensure timely information flow and documentation accuracy. The ideal candidate has 2+ years of administrative experience, strong organizational skills, and proficiency with MS Office; the role requires clear communication