Dynamic Project Coordinator - Engineering & Environment

RWDI; Warren (MI); On-site; USD 61,000 - 68,000; Full time

Benefits offered by this job

Salary range disclosed

401K Matching

Group health benefits

Learning Spending Account

Fitness Spending Account

Career advancement opportunities

Job summary

RWDI is seeking a dynamic Project Coordinator to join our Project Coordination Team in the Warren office in Warren, MI. This permanent, full-time role supports project leads with data management, reporting, proposals, contracts, and invoices to keep complex engineering projects on track.

You will coordinate schedules, track milestones, maintain project files, and assist with budgets while ensuring client requirements and internal standards are met.

Qualifications

• Excellent verbal and written communication skills.
• Exceptional organizational and administrative skills focused on meeting deadlines.
• Ability to operate at an advanced level in MS Office software.
• Aptitude for attention to detail to ensure a high degree of quality assurance.

Responsibilities

• Track and maintain project leads, opportunities, and related data in the ERP system.
• Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client requirements.
• Support proposal development by creating task structures, timelines, resource plans, and cost estimates.
• Write, edit, and format reports, project deliverables, and documentation.
• Manage contracts, approvals, and supporting documentation, and coordinate contract reviews.
• Assist with invoices, payments, and purchase orders for suppliers, subcontractors, and consultants.
• Coordinate and track insurance documents for projects and subcontractors.
• Prepare and distribute project status reports, meeting notes, and action items; arrange project meetings.
• Maintain comprehensive project files, including contracts, drawings, specifications, and correspondence.
• Assist the project manager in developing project plans, budgets, milestones, and deliverables; monitor team activities to ensure on-time and on-budget delivery.
• Track scope changes, obtain client sign-off, and support project managers in overall project execution.

Skills

Verbal and written communication

Organization & time management

Attention to detail

Multitasking in fast-paced environment

Client-facing experience

Education

Post-secondary diploma or certificate in office or business administration

Tools

MS Office

Job description

RWDI is seeking a dynamic Project Coordinator to join our Project Coordination Team in the Warren office in Warren, MI. This permanent, full-time role supports project leads with data management, reporting, proposals, contracts, and invoices to keep complex engineering projects on track.

You will coordinate schedules, track milestones, maintain project files, and assist with budgets while ensuring client requirements and internal standards are met.