Dynamic Preconstruction Coordinator - Bid & Docs Lead

Ryan Fireprotection, Inc.; Minneapolis (MN); On-site; USD 52,000 - 70,000; Full time

Job summary

Ryan Fireprotection, Inc. in Minneapolis seeks a detail-oriented Preconstruction Coordinator to support the Alarm/TI/Account Manager teams during the bid lifecycle.

This role ensures smooth coordination of bid opportunities, documentation management, and preconstruction planning. The successful candidate will communicate proactively, improve processes, and collaborate across the preconstruction team to move opportunities from invitation to decision while maintaining accurate records and

Qualifications

• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite and document management systems.
• Excellent customer service and confidentiality.
• Strong written and verbal communication.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks with attention to detail.
• Valid driver's license; MVR check will be conducted.

Responsibilities

• Bid Opportunity Management: collect, analyze bid information and log invitations.
• Document Control & Coordination: manage bid documents and calendars.
• Team & Meeting Support: coordinate with estimators and ensure tracking.
• Administrative & Strategic Support: assist sales teams and handle inquiries.
• Workflow Efficiency: maintain organized management of multiple projects.

Skills

Initiative

Communication

Organization

Time management

Customer service

Microsoft Office

Documentation

Multitasking

Tools

Microsoft Office

Job description

Ryan Fireprotection, Inc. in Minneapolis seeks a detail-oriented Preconstruction Coordinator to support the Alarm/TI/Account Manager teams during the bid lifecycle.

This role ensures smooth coordination of bid opportunities, documentation management, and preconstruction planning. The successful candidate will communicate proactively, improve processes, and collaborate across the preconstruction team to move opportunities from invitation to decision while maintaining accurate records and