Multisite Law Firm Office Manager

Jackson Lewis; Miami (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Jackson Lewis P.C. is seeking an Office Administrator to oversee daily operations across the Miami, New Orleans, and San Juan offices. You will work with the Office Managing Principal and leadership to drive firm initiatives, manage staff, and ensure adherence to policies and budgets.

The role requires 3–5 years of law firm administration, strong supervisory and communication skills, and proficiency with Microsoft Office and NetDocs. Occasional travel to other offices is expected.

Qualifications

• Minimum 3-5 years of law firm administration and/or management experience.
• Strong supervisory skills with prior direct personnel responsibility.
• Excellent oral and written communications abilities.
• Ability to interact effectively at all organizational levels.
• Experience managing staff across multiple locations and travel as needed.
• Proficiency with Microsoft Office and legal document management tools.

Responsibilities

• Oversee day-to-day office operations enabling leadership to focus on practice and business development.
• Support strategic initiatives and coordinate office budgets and expense reviews.
• Directly manage legal secretaries, office services and other staff; mentor them.
• Coordinate recruitment, onboarding, onboarding of attorneys and staff.
• Manage attendance, leaves, timecards, and staff workload across locations.
• Collaborate with HR, IT, Facilities, Marketing on firm initiatives and improvements.
• Travel to non-resident offices as needed.

Skills

Law firm administration

Staff supervision

Oral and written comms

Relationship management

Interpersonal skills

Travel to offices

Multi-location management

Fast-paced environment

Microsoft Office

Finance basics

NetDocs

Law firm experience

Advanced degree preferred

Education

Undergraduate degree

Advanced degree preferred

Tools

Microsoft Office

NetDocs

Job description

Jackson Lewis P.C. is seeking an Office Administrator to oversee daily operations across the Miami, New Orleans, and San Juan offices. You will work with the Office Managing Principal and leadership to drive firm initiatives, manage staff, and ensure adherence to policies and budgets.

The role requires 3–5 years of law firm administration, strong supervisory and communication skills, and proficiency with Microsoft Office and NetDocs. Occasional travel to other offices is expected.