Dynamic Office & Marketing Coordinator

Kuehne+Nagel; Portland (OR); On-site; USD 42,000 - 68,000; Full time

Job summary

Kirby Nagelhout Construction Co. in Portland is seeking an Office Coordinator to provide multifaceted administrative support, assist Business Development, manage databases, and aid marketing initiatives.

You will welcome visitors, answer calls, manage mail, coordinate meetings, support proposal production, social media, events, and maintain Excel spreadsheets to track projects and priorities. This role requires strong organizational skills and a client-focused approach.

Qualifications

• Three to five years of experience in an administrative or business-related role.
• Solid understanding of office management and marketing principles.
• Excellent verbal and written communication skills.
• Must be efficient with strong attention to detail.
• Demonstrated ability to multi-task and adhere to / meet deadlines.
• Must have a demonstrated professional demeanor and strong customer-oriented approach with both internal/external customers.
• Proficient in Microsoft Office Suite and Adobe Creative Suite, such as InDesign, Photoshop.

Responsibilities

• Welcomes and directs visitors and clients.
• Answers and directs phone calls, screening when necessary.
• Maintains office supplies inventory, places orders, and ensures stock levels are adequate.
• Receives incoming shipments, mail and communications; reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Processes and drops off outgoing shipments and mail.
• Coordinates, schedules and/or attends meetings if requested by managers.
• Facilitates and coordinates transfers between all locations and jobsites as needed.
• Assists in local office and/or companywide event planning: catering, food and beverage needs as applicable.
• Assist with database document updating - resumes, projects, photos,
• Assist with proposal production, proofing, copywriting, resumes, project sheets, references, etc.
• Event Management & Event Calendar Support
• Back-end research, brief of client and potential work, task for seller/doer, contact information, and task assignment.
• Assist the Business Development team in staying organized and on track through email monitoring and Excel spreadsheets
• Attend Prebid and Preproposal Meetings and provide notes and pictures to executive leadership and other managers
• Assist with social media posts and company website communication
• Assist with company communications
• Assist with job specific needs, hat stickers, signage, flyers
• Help organize/tag photos within the company database
• Assist with organizing and planning industry events and often attend these events to promote the company and its affiliates
• Draft marketing literature (brochures, press releases) to augment the company’s presence in the market
• Assist with managing Reference Contacts Master List
• Assist with managing Reference Letter database
• Other duties as assigned

Skills

Office administration

Verbal and written communication

Multi-tasking

Customer service

Attention to detail

Tools

Microsoft Office Suite

Adobe Creative Suite (InDesign, Photoshop)

Job description

Kirby Nagelhout Construction Co. in Portland is seeking an Office Coordinator to provide multifaceted administrative support, assist Business Development, manage databases, and aid marketing initiatives.

You will welcome visitors, answer calls, manage mail, coordinate meetings, support proposal production, social media, events, and maintain Excel spreadsheets to track projects and priorities. This role requires strong organizational skills and a client-focused approach.