Dynamic Office Coordinator — Marketing & BD Support

Kirby Nagelhout Construction Company; Portland (ME); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

401k plan

Paid time off

Job summary

Kirby Nagelhout Construction Company is seeking an Office Coordinator to support the main office and affiliated entities. The role includes administrative duties, marketing support, database updates, and proposal production.

You will assist with social media, events, and communications to help drive business development and project coordination. Ideal candidates will have strong multi-tasking abilities, attention to detail, and experience with MS Office and Adobe Creative Suite.

Qualifications

• High school diploma required; Associates degree preferred.
• Three to five years of experience in an administrative or business-related role.
• Solid understanding of office management and marketing principles.
• Excellent verbal and written communication skills.
• Must be efficient with strong attention to detail.
• Demonstrated ability to multi-task and meet deadlines.
• Professional demeanor with strong customer-oriented approach.
• Proficient in Microsoft Office Suite and Adobe Creative Suite such as InDesign, Photoshop.

Responsibilities

• Welcomes and directs visitors and clients.
• Answers and directs phone calls; screens when necessary.
• Maintains office supplies and places orders.
• Handles mail, shipments, and content distribution.
• Coordinates meetings and facilitates transfers between locations.
• Supports events, marketing, and proposal production.
• Assists Business Development with organization and tracking.

Skills

Verbal communication

Written communication

Multi-tasking

Customer service

Education

High school diploma

Associates degree

Tools

Microsoft Office

Adobe Creative Suite

InDesign

Photoshop

Job description

Kirby Nagelhout Construction Company is seeking an Office Coordinator to support the main office and affiliated entities. The role includes administrative duties, marketing support, database updates, and proposal production.

You will assist with social media, events, and communications to help drive business development and project coordination. Ideal candidates will have strong multi-tasking abilities, attention to detail, and experience with MS Office and Adobe Creative Suite.