Dynamic Office Coordinator – Admin & Facilities Support

Sonepar; Salt Lake City (UT); On-site; USD 42,000 - 54,000; Full time

Job summary

Codale Electric Supply in Salt Lake City, UT is seeking an organized Office Coordinator to support receptionist tasks and branch operations, including shipping, purchase orders, and coordinating meetings for the Las Vegas branch. The role requires strong customer service, MS Office proficiency, and careful attention to detail.

Typical schedule is 7:00am–4:00pm, Monday–Friday, with opportunities to contribute across corporate and supply chain teams while maintaining confidentiality and a high

Qualifications

• Strong customer service and interpersonal communication skills.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to prioritize needs in a fast-paced environment.
• Ability to maintain confidentiality.

Responsibilities

• Answer phone calls and route to appropriate party, backing up the receptionist.
• Greet and screen visitors, routing them to the right area or person.
• Coordinate meetings by booking conference rooms and arranging IT supplies and catering.
• Provide administrative support to corporate and supply chain departments.
• Manage conference and training room bookings and ensure rooms are ready for use.
• Monitor interior and exterior areas and coordinate with facilities for maintenance.
• Process incoming mail and attach relevant files to correspondence.
• Prepare outgoing mail and postal billings.
• Data entry and scanning of will-call tickets.
• Order and maintain office supplies within budget.
• Arrange for equipment maintenance (cleaning, vending, water, etc.).
• Coordinate with IT to ensure all office equipment works properly.
• Coordinate office activities and support other duties as needed.

Skills

Customer service

Interpersonal communication

Verbal communication

Organizational skills

Attention to detail

Prioritization

Confidentiality

Tools

MS Office Suite

Job description

Codale Electric Supply in Salt Lake City, UT is seeking an organized Office Coordinator to support receptionist tasks and branch operations, including shipping, purchase orders, and coordinating meetings for the Las Vegas branch. The role requires strong customer service, MS Office proficiency, and careful attention to detail.

Typical schedule is 7:00am–4:00pm, Monday–Friday, with opportunities to contribute across corporate and supply chain teams while maintaining confidentiality and a high