Dynamic Office Administrator & Front Desk

ALS USA Inc; Reno (NV); On-site; USD 40,000 - 55,000; Full time

Job summary

ALS USA Inc in Reno, NV seeks an Office Administrator to manage administrative functions in a production office, greet clients, answer inquiries, and uphold ALS Health and Safety standards. The role involves front desk coverage, mail handling, invoicing, data entry, and basic HR-related tasks.

The ideal candidate has 1 year of office experience, strong English communication, and proficiency with Microsoft Office.

Qualifications

• 1 year of office or reception experience
• Office administration certificate or diploma preferred
• HR/benefits background is a plus
• Chemistry/Geology background is a plus

Responsibilities

• Greet internal and external customers and direct them to the proper person
• Maintain front desk coverage and ensure it is not left unattended
• Conduct safety orientation for visitors
• Operate a multi-line phone system and route calls
• Process invoices and code them
• Receive client samples and issue work orders
• Verify and correct data; purge files to prevent duplication
• Handle mail and deliveries; prepare items for pickup
• Assist with orientation packets and copies
• Coordinate posting and postage
• Maintain office supplies and breakroom stocked
• Follow SOPs for purchasing and postage management
• Support employee testing and training records and orientations
• Set up and deactivate security access and alarm codes
• Observe safety regulations and ALS health policies

Skills

Customer service

Phone etiquette

English proficiency

MS Office

Education

Office administration certificate/diploma

Tools

Microsoft Office

Job description

ALS USA Inc in Reno, NV seeks an Office Administrator to manage administrative functions in a production office, greet clients, answer inquiries, and uphold ALS Health and Safety standards. The role involves front desk coverage, mail handling, invoicing, data entry, and basic HR-related tasks.

The ideal candidate has 1 year of office experience, strong English communication, and proficiency with Microsoft Office.