Dynamic Middle School Administrative Secretary

Sylvania; Northern (KY); Hybrid; USD 28,000 - 36,000; Full time

Job summary

Penn Manor School District in Marticville Middle School seeks a full-time Middle School Secretary to support the principal and administration, manage calendars, prepare correspondence, and coordinate meetings with staff, parents, and community partners.

The ideal candidate will have strong communication, attention to detail, and the ability to multitask in a busy educational setting, with a 10-month work year and occasional extra hours as needed.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years’ experience as a secretary, preferably in public education.
• Valid PA Driver’s license and/or access to independent transportation.
• Pre-employment requirements as designated by the PA School Code.

Responsibilities

• Provide comprehensive administrative support to the middle school administration, managing calendar activity, scheduling appointments, and organizing meetings.
• Prepare and maintain accurate records, reports, and correspondence for the administration; assist with meeting materials and minutes.
• Assist with and/or produce and maintain a number of reports.
• Assist with student discipline processes, including letters and filing; enter disciplinary reports into the student tracking system.
• Arrange substitutes and coverage; maintain records for certification; act as substitute secretary in other buildings.
• Coordinate building contracts for non-fee building use in coordination with the Secretary of Buildings and Grounds.
• Receive, prepare, and disseminate daily announcements; answer phones and greet visitors; manage mail and forms.
• Disseminate information to staff, students, parents, and stakeholders via newsletters and announcements.
• Collect and process field trip requests and internal building usage contracts.
• Manage volunteer documentation and maintain confidentiality; interact with students, staff, parents and community.

Education

High school diploma or equivalent

Job description

Penn Manor School District in Marticville Middle School seeks a full-time Middle School Secretary to support the principal and administration, manage calendars, prepare correspondence, and coordinate meetings with staff, parents, and community partners.

The ideal candidate will have strong communication, attention to detail, and the ability to multitask in a busy educational setting, with a 10-month work year and occasional extra hours as needed.