HS Secretary

Sylvania; Michigan; Hybrid; USD 32,000 - 46,000; Full time

Job summary

Marcellus High School in Michigan is seeking a full-time secretary to join the administrative team, providing essential support to daily operations, and ensuring clear communication among staff, students, and families.

The role requires a proactive approach, excellent organizational and interpersonal skills, and the ability to manage multiple tasks in a fast-paced school environment. Proficiency in Microsoft Office and familiarity with student information systems are preferred.

Qualifications

• High school diploma or equivalent required; additional office administration training a plus.
• Proven experience in a secretarial or administrative role, preferably in an educational setting.
• Proficient in Microsoft Office Suite and other relevant software.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize effectively in a busy environment.
• Strong interpersonal skills and ability to work with a diverse group of stakeholders.
• Familiarity with student information systems and office equipment preferred.
• Commitment to confidentiality and professionalism.

Responsibilities

• Serve as the first point of contact for students, parents, and visitors, providing information and assistance as needed.
• Manage the school's front office operations, including answering phone calls, responding to emails, and greeting visitors.
• Maintain accurate records, including student attendance, schedules, and other essential documentation.
• Assist in the coordination of school events, meetings, and activities, including scheduling and logistics.
• Support teachers and administrative staff with clerical tasks, including data entry, filing, and document preparation.
• Handle confidential information with discretion and adhere to privacy regulations.
• Manage inventory and ordering of office supplies and materials.
• Assist with student registration and enrollment processes.
• Maintain the school's calendar and communicate important dates and events to staff and families.
• Collaborate with other school departments to ensure effective communication and operations.

Skills

Interpersonal communication

Organizational skills

Multitasking

Attention to detail

Education

High School Diploma

Office administration training

Tools

Microsoft Office

Job description

Job Summary We are seeking a dedicated and organized individual to join the administrative team at Marcellus High School as a full-time secretary. The ideal candidate will provide essential support to school operations, ensuring smooth communication between staff, students, and parents. This role requires a proactive approach to problem-solving, excellent interpersonal skills, and the ability to manage multiple tasks efficiently in a fast-paced educational environment.

Responsibilities

• Serve as the first point of contact for students, parents, and visitors, providing information and assistance as needed.
• Manage the school's front office operations, including answering phone calls, responding to emails, and greeting visitors.
• Maintain accurate records, including student attendance, schedules, and other essential documentation.
• Assist in the coordination of school events, meetings, and activities, including scheduling and logistics.
• Support teachers and administrative staff with clerical tasks, including data entry, filing, and document preparation.
• Handle confidential information with discretion and adhere to privacy regulations.
• Manage inventory and ordering of office supplies and materials.
• Assist with student registration and enrollment processes.
• Maintain the school's calendar and communicate important dates and events to staff and families.
• Collaborate with other school departments to ensure effective communication and operations.

Requirements

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Proven experience in a secretarial or administrative role, preferably in an educational setting.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize effectively in a busy environment.
• Strong interpersonal skills and the ability to work collaboratively with a diverse group of stakeholders.
• Familiarity with student information systems and office equipment is preferred.
• Commitment to maintaining confidentiality and professionalism at all times.