Dynamic Legal Office Assistant – Portland

Ogletree Deakins; Portland (OR); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

401(k) matching

Profit Sharing

Paid Holidays

Paid Parental Leave

Health Insurance

Dental & Vision coverage

HSA/FSAs

Tuition Reimbursement

Employee Assistance Program

Job summary

Ogletree Deakins in Portland, OR is seeking an Office Assistant to join our expanding practice. The role supports the Office Administrator, attorneys, paralegals, and practice assistants with clerical tasks and back‑office operations.

You will handle mail, reception, facilities, library, and administrative support duties, maintain organized workspaces, and assist with events. The position requires strong communication, multitasking, and a reliable, team‑oriented mindset.

Qualifications

• 3+ years of clerical or Office Assistant experience
• Strong interpersonal and customer service skills
• Strong written and verbal communication skills
• Pleasant, clearly understandable phone voice
• Ability to read, respond timely/accurately to and organize a high volume of emails
• Ability to work on multiple tasks
• Good organizational skills including filing
• Ability to sit at a desk for one or more hours at a time
• Ability to lift and carry up to 50 pounds
• Good typing speed with few errors
• Strong proofreading skills
• Time management skills and ability to work independently as well as with a team
• Consistent and punctual attendance

Responsibilities

• Receive, stamp, log all incoming mail and packages and scan/deliver to recipients
• Prepare and process outgoing mail and packages and arrange for specialized mail or messenger services
• Monitor and distribute incoming faxes
• Photocopy and scan documents as requested by staff
• Ensure copy machines and printers are stocked with paper daily
• Perform routine maintenance on equipment and coordinate service calls
• Maintain mailroom supplies and postage meter
• Open front doors and prepare reception area for business each morning
• Answer multi-line phone system and direct callers as required
• Receive and direct clients and visitors
• Maintain conference rooms and reservations
• Assist with office moves and workstation setup
• General kitchen maintenance and equipment upkeep
• May assist with audio visual equipment
• Receive library subscription updates and file accordingly
• Order and stock office and kitchen supplies
• Enter vendor invoices and expense reimbursements
• Assist with processing local office check requests
• Create client file labels and assemble physical files
• Support local marketing and office events and occasional after-hours work

Job description

Ogletree Deakins in Portland, OR is seeking an Office Assistant to join our expanding practice. The role supports the Office Administrator, attorneys, paralegals, and practice assistants with clerical tasks and back‑office operations.

You will handle mail, reception, facilities, library, and administrative support duties, maintain organized workspaces, and assist with events. The position requires strong communication, multitasking, and a reliable, team‑oriented mindset.