Dynamic Labor & Employment Legal Administrative Assistant

Barnes & Thornburg LLP; Chicago (IL); On-site; USD 45,000 - 75,000; Full time

Job summary

BARNES & THORNBURG LLP in Chicago, IL seeks an experienced Legal Administrative Assistant to support a senior partner team. The role requires handling client communications, drafting and proofreading legal documents, managing calendars, and ensuring accurate billing and file organization.

The ideal candidate has 5+ years in a legal admin role, strong MS Word/Excel skills, PowerPoint familiarity, and iManage experience.

Qualifications

• Superior attention to detail with proofreading/editing to ensure polished client-ready materials.
• Minimum of 5 years’ experience as legal administrative assistant or paralegal in a litigation field.
• Proficiency in Microsoft Word and Excel; Microsoft PowerPoint is important.
• Experience with iManage or a comparable document management system; iManage a strong plus.
• Willingness to learn new skills and adapt in a fast-paced law office environment.
• Ability to effectively prioritize and execute tasks; strong organizational skills.
• Ability to transcribe legal documents, correspondence and reports at ~70 wpm.
• Experience working independently and in a team; discretion and independent judgment.
• May exceed 40 hours per week; flexibility as needed.
• Impeccable references.

Responsibilities

• Support senior partner team; manage client, attorney and staff contact.
• Prepare and edit correspondence, memoranda, and legal documents; draft standard correspondence.
• Maintain client and general files in iManage; organize and save documents.
• Manage mail, filings, and communications; route and follow up as needed.
• Open new files; run conflict checks; assist with file closures.
• Handle client reception and scheduling; maintain attorney calendars and reminders.
• Process bills and review invoices to ensure guidelines are met; assist billing.
• Assist travel arrangements and market-related tasks as requested.
• Track time entries and deadlines; coordinate with support teams.
• Assist with audits and marketing-related tasks as needed.
• Maintain professional communication and confidentiality at all times.
• Support overflow tasks as requested.

Skills

Attention to detail

Interpersonal skills

Analytical thinking

Independence

Time management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

iManage

Job description

BARNES & THORNBURG LLP in Chicago, IL seeks an experienced Legal Administrative Assistant to support a senior partner team. The role requires handling client communications, drafting and proofreading legal documents, managing calendars, and ensuring accurate billing and file organization.

The ideal candidate has 5+ years in a legal admin role, strong MS Word/Excel skills, PowerPoint familiarity, and iManage experience.