Dynamic Faculty Secretary & Substitute Coordinator

Lake-Forest-School-District; Lake Forest (IL); On-site; USD 25,000 - 35,000; Full time

Benefits offered by this job

Personal and Sick Day Leave

Tuition reimbursement

District health insurance

IMRF retirement

Job summary

Lake Forest School Districts 67 & 115 is seeking a Faculty Secretary and Substitute Coordinator for a 10-month, 8-hour day position at Lake Forest High School. The role supports faculty with clerical tasks and coordinates substitutes for all staff.

The ideal candidate will have a high school diploma, strong communication skills, and experience with Google Workspace and relevant school management systems. This is a fast-paced, client-facing role in a school environment.

Qualifications

• High School Diploma or equivalent.
• Experience with Frontline Absence Management (formerly Aesop) - preferred.
• Clerical and secretarial experience - preferred.
• Experience with Google Workspace, office, and school-based management systems - preferred.
• Strong verbal and written communication skills.

Responsibilities

• Assists faculty with copying, printing, and word processing.
• Maintains and operates all faculty workroom high-volume copiers and equipment.
• Supervises faculty work areas and maintains supplies.
• Manages incoming and outgoing mail during the school year.
• Informs the Technology Department of equipment service issues.
• Maintains an inventory of paper.
• Transcribes and communicates meeting notes for faculty-related meetings and events.
• Keeps the faculty workroom clean, organized and in functional order.
• Supports teacher professional development tracking in My Learning Plan and tracking professional development credits.
• Supports other offices in organizing and hosting Fall Open House, Scout Experience, Honors Night, and Graduation.
• Performs other job-related duties as assigned by the direct supervisor.
• Adheres to Board of Education policies and procedures.

Education

High School Diploma or equivalent

Tools

Google Workspace

Office software

Frontline Absence Management (Aesop)

Job description

Lake Forest School Districts 67 & 115 is seeking a Faculty Secretary and Substitute Coordinator for a 10-month, 8-hour day position at Lake Forest High School. The role supports faculty with clerical tasks and coordinates substitutes for all staff.

The ideal candidate will have a high school diploma, strong communication skills, and experience with Google Workspace and relevant school management systems. This is a fast-paced, client-facing role in a school environment.