Faculty Secretary and Substitute Coordinator

Lake-Forest-School-District; Lake Forest (IL); On-site; USD 25,000 - 35,000; Full time

Benefits offered by this job

Personal and Sick Day Leave

Tuition reimbursement

District health insurance

IMRF retirement

Job summary

Lake Forest School Districts 67 & 115 is seeking a Faculty Secretary and Substitute Coordinator for a 10-month, 8-hour day position at Lake Forest High School. The role supports faculty with clerical tasks and coordinates substitutes for all staff.

The ideal candidate will have a high school diploma, strong communication skills, and experience with Google Workspace and relevant school management systems. This is a fast-paced, client-facing role in a school environment.

Qualifications

• High School Diploma or equivalent.
• Experience with Frontline Absence Management (formerly Aesop) - preferred.
• Clerical and secretarial experience - preferred.
• Experience with Google Workspace, office, and school-based management systems - preferred.
• Strong verbal and written communication skills.

Responsibilities

• Assists faculty with copying, printing, and word processing.
• Maintains and operates all faculty workroom high-volume copiers and equipment.
• Supervises faculty work areas and maintains supplies.
• Manages incoming and outgoing mail during the school year.
• Informs the Technology Department of equipment service issues.
• Maintains an inventory of paper.
• Transcribes and communicates meeting notes for faculty-related meetings and events.
• Keeps the faculty workroom clean, organized and in functional order.
• Supports teacher professional development tracking in My Learning Plan and tracking professional development credits.
• Supports other offices in organizing and hosting Fall Open House, Scout Experience, Honors Night, and Graduation.
• Performs other job-related duties as assigned by the direct supervisor.
• Adheres to Board of Education policies and procedures.

Education

High School Diploma or equivalent

Tools

Google Workspace

Office software

Frontline Absence Management (Aesop)

Job description

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled "Explore your accessibility options".

Frontline Applicant Tracking - Lake Forest School Districts 67 & 115

Faculty Secretary and Substitute Coordinator JobID: 3569

• Position Type: Secretarial/Clerical/ Secretary - 10 month
• Date Posted: 9/15/2026
• Location: Lake Forest High School
• Date Available: 11/09/2026
• Closing Date: 10/23/2026

Lake Forest Community High School is seeking a Faculty Secretary and Substitute Coordinator (10-month, 8 hour/day) The Faculty Secretary supports all faculty members with clerical tasks and provides substitute coordination for all staff.

Education, Experience, and Licensure

• High School Diploma or equivalent
• Experience with Frontline Absence Management (formerly Aesop) - preferred
• Clerical and secretarial experience - preferred
• Experience with Google Workspace, office, and school-based management systems - preferred
• Strong verbal and written communication skills
• Strong interpersonal skills and positive problem-solving attitude
• Comfortable and pleasant demeanor in busy environments
• Ability to:
  • work under pressure
  • work with speed, attention to detail, consistency, and organization
  • prioritize workflow while working with many individuals
  • work harmoniously, cooperatively, and effectively with all stakeholders
  • meet deadlines
  • work effectively in office and school-based management systems
• Maintain confidentiality
• Adhere to Board of Education policies and procedures

Maintain a professional appearance and demeanor at all times

Essential Duties and Responsibilities:

• Assists faculty with copying, printing, and word processing
• Maintains and operates all faculty workroom high-volume copiers and equipment
• Supervises faculty work areas and maintains supplies
• Manages incoming and outgoing mail during the school year
• Informs the Technology Department of equipment service issues
• Maintains an inventory of paper
• Transcribes and communicates meeting notes for faculty-related meetings and events
• Keeps the faculty workroom clean, organized and in functional order.
• Supports teacher professional development tracking in My Learning Plan and tracking professional development credits.
• Supports other offices in organizing and hosting Fall Open House, Scout Experience, Honors Night, and Graduation.
• Performs other job-related duties as assigned by the direct supervisor
• Adheres to Board of Education policies and procedures

Substitute Coordination Responsibilities

• Monitors faculty and staff substitute requests and assigns/fills substitute vacancies
• Prepares and supports substitutes for scheduled assignments
• Maintains accurate absence and substitute work schedule records
• Effectively utilizes the sub management system and provides training to staff when necessary
• Maintains communication with the Human Resources Department and Payroll Department regarding substitute coordination
• Records and communicates substitute concerns and needs with appropriate staff
• Maintains ongoing communication with faculty, staff, and administrators regarding substitute processes, needs, and coordination

Salary and Benefits:

• Base Starting Rate - $21.80/Hour
• Personal and Sick Day Leave provided
• Reimbursement - up to $1300 annually for tuition reimbursement
• Insurance - 100% district paid Single HMO Health (other options also available)
• Retirement - IMRF (Illinois Municipal Retirement Fund) - the district pays the full district premium, employees pay the 4.5% employee contribution

Physical Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, and reach. The employee is occasionally required to climb, balance, stoop, kneel, crouch, crawl, push, pull, and lift. Repetitive motions are required, especially for keyboarding which involves substantial movements of the wrists, hands and/or fingers. The employee must lift and/or move up to 20 pounds of force occasionally and up to 10 pounds of force frequently. Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: While performing the duties of this job, the employee is regularly subject to inside environmental conditions and is subject to noises associated with both office and educational environments.

To Inspire the Passion to Learn, the Insight to Know Oneself, and the Courage to Make a Difference

Postings current as of 9/19/2026 10:25:04 PM CST.

Lake Forest School District 67
Lake Forest High School

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Lake Forest School Districts 67 & 115 directly.

For technical questions regarding the AppliTrack system, please contact the AppliTrack help desk using the Request Technical Help link below.