Dynamic Events & Parties Coordinator

American Dream; East Rutherford (NJ); On-site; USD 42,000 - 60,000; Full time

Job summary

American Dream in East Rutherford, NJ is seeking a Parties Coordinator to manage all aspects of events from setup to breakdown, ensuring adherence to company standards and safety guidelines.

The role involves creating client agreements and budgets, coordinating budgets, space, and vendors, and serving as the main liaison for guest resolutions and surveys. Collaboration with sales to expand programming is expected.

Qualifications

• Excellent written skills with experience writing marketing or public relations text.
• Strong interpersonal skills and ability to build/maintain relationships with a diverse network.
• Strong organizational skills with attention to detail and multi-tasking ability.
• Time management skills with ability to prioritize a large volume of tasks.
• Self-motivation, enthusiasm, and willingness to learn.
• Great customer service skills.

Responsibilities

• Arrange all aspects of the parties while following company and safety standards.
• Create an agreement and budget with the client.
• Communicate all budget, space, and vendor progress with the clients.
• Communicate any problems that arise in a timely manner with the client.
• Maintain communication with outside vendors contracted for the event.
• Prepare and execute a detailed outline of the event needs.
• Arrange event space, food and drink, music, visuals, and other client needs.
• Adjust event schedule availability as the calendar changes.
• Oversee scheduling and management of the Event Planners.
• Conduct on-site tours for parties with the Event Planner.
• Collaborate with sales to expand programming and handle special requests.
• Be the main point of contact for Guest Resolutions and Survey analysis.

Skills

Written communication

Interpersonal skills

Organizational skills

Time management

Self-motivation

Customer service

Job description

American Dream in East Rutherford, NJ is seeking a Parties Coordinator to manage all aspects of events from setup to breakdown, ensuring adherence to company standards and safety guidelines.

The role involves creating client agreements and budgets, coordinating budgets, space, and vendors, and serving as the main liaison for guest resolutions and surveys. Collaboration with sales to expand programming is expected.