Parties Coordinator

American Dream; East Rutherford (NJ); On-site; USD 42,000 - 60,000; Full time

Job summary

American Dream in East Rutherford, NJ is seeking a Parties Coordinator to manage all aspects of events from setup to breakdown, ensuring adherence to company standards and safety guidelines.

The role involves creating client agreements and budgets, coordinating budgets, space, and vendors, and serving as the main liaison for guest resolutions and surveys. Collaboration with sales to expand programming is expected.

Qualifications

• Excellent written skills with experience writing marketing or public relations text.
• Strong interpersonal skills and ability to build/maintain relationships with a diverse network.
• Strong organizational skills with attention to detail and multi-tasking ability.
• Time management skills with ability to prioritize a large volume of tasks.
• Self-motivation, enthusiasm, and willingness to learn.
• Great customer service skills.

Responsibilities

• Arrange all aspects of the parties while following company and safety standards.
• Create an agreement and budget with the client.
• Communicate all budget, space, and vendor progress with the clients.
• Communicate any problems that arise in a timely manner with the client.
• Maintain communication with outside vendors contracted for the event.
• Prepare and execute a detailed outline of the event needs.
• Arrange event space, food and drink, music, visuals, and other client needs.
• Adjust event schedule availability as the calendar changes.
• Oversee scheduling and management of the Event Planners.
• Conduct on-site tours for parties with the Event Planner.
• Collaborate with sales to expand programming and handle special requests.
• Be the main point of contact for Guest Resolutions and Survey analysis.

Skills

Written communication

Interpersonal skills

Organizational skills

Time management

Self-motivation

Customer service

Job description

The Parties Coordinator is responsible for the arrangement of all aspects of the parties, from set up to breakdown, adhering to all company and safety standards throughout the entirety of the process.

PRIMARY RESPONSIBILITIES

• Arranging all aspects of the parties while following all company and safety standards.
• Creating an agreement and budget with the client.
• Communicating all budget, space, and vendor progress with the clients.
• Communicating any problems that arise in an upfront manner with the client.
• Maintaining communication with any outside vendors contracted for the event.
• Preparing and executing a detailed outline of the event needs.
• Arranging event space, food and drink, music, visuals, and any other needs the client has.
• Adjust event schedule availability as the operating calendar is modified.
• Oversee the scheduling and managing of the Event Planners.
• Conduct on-site tours for parties (with the Event Planner).
• Work with the sales team on expanding programming and processing special requests and answering questions.
• Be the main point of contact for Guest Resolutions and Survey analysis.

DESIRED QUALIFICATIONS:

• Represent American Dream, Nickelodeon Universe, DreamWorks Water Park & Angry Birds with highest degree of professionalism.
• Excellent written skills including experience writing marketing or public relations text
• Strong interpersonal skills including experience building and maintaining relationships with a diverse network of individuals and organizations
• Strong organizational skills including attention to detail and ability to multi-task
• Time management skills and ability to prioritize a large volume of tasks
• Self-motivation, enthusiasm, and willingness to learn
• Great customer services skills

PHYSICAL JOB REQUIREMENTS:

• Perform repetitive motion, as with a keyboard – frequently, 80%
• Stand/move about – periodically, 20%
• Kneel/bend – periodically, 10%
• Reach at or above shoulder level – periodically, 10%
• Reach at or below shoulder level – periodically, 10%
• Stoop/squat – periodically, 10%
• Lift up to 15lbs. – periodically, 10%

American Dream is an equal-opportunity employer and is committed to providing a workplace free from harassment or discrimination. All employment decisions are to be made without regard to race, color, age, gender, sexual orientation, religion, marital status, pregnancy, national origin/ancestry, citizenship, physical/mental disability, military status, or any other basis prohibited by law.