Parties Manager

American Dream; East Rutherford (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

American Dream in East Rutherford, NJ seeks a The Parties Manager to lead planning and execution of memorable events. You will meet with clients, draft budgets, coordinate procurement, and train a capable team of party planners, coordinators and hosts. You will manage vendor relationships and ensure first-class guest experiences.

The role emphasizes professional communication, sharp organization, and a strong customer-service mindset to deliver flawless events aligned with safety standards.

Qualifications

• Represent American Dream with highest degree of professionalism.
• Bachelor degree in Hospitality or related field is a plus.
• 4+ years of party planning and execution experience.
• 3+ years of supervisory experience.
• Excellent written skills including marketing/PR text experience.
• Strong interpersonal skills with a diverse network.
• Strong organizational skills with attention to detail and multitasking.
• Time management and ability to prioritize a large volume of tasks.

Responsibilities

• Plan, prepare and execute parties by coordinating meetings, guest asks, procurement, scheduling and training of team members.
• Create client agreements and budgets and communicate progress for budget, space and vendors.
• Maintain proactive communication with clients about budget, space, and vendor progress.
• Oversee scheduling and management of Party Planners, Coordinators and Hosts.
• Conduct on-site tours for parties with the Party Planner and support sales on requests.
• Be the main point of contact for guest resolutions and survey analysis.
• Collaborate with sales on expanding programming and handling special requests.

Skills

Party planning

Supervisory experience

Marketing/PR writing

Interpersonal skills

Organizational skills

Time management

Customer service

Education

Bachelor's Degree in Hospitality

Job description

The Parties Manager is responsible for all elements required to successfully plan, prepare and execute a seamless, memorable party focusing on initial meetings, understanding the guests asks, procurement, scheduling, and management and training of all team members.

PRIMARY RESPONSIBILITIES:

• Ensuring the arrangement all aspects of the parties while following all company and safety standards.
• Creating an agreement and budget with the client.
• Communicating all budget, space, and vendor progress with the clients.
• Communicating any problems that arise in an upfront manner with the client.
• Maintaining communication with any outside vendors contracted for the event.
• Preparing and executing a detailed outline of the event needs.
• Ensuring all arrangements are accounted for: event space, food and drink, music, visuals, and any other needs the client has requested.
• Adjust event schedule availability as the operating calendar is modified.
• Oversee the scheduling and managing of the Party Planners, Party Coordinator and Party Hosts.
• Conduct on-site tours for parties (with the Party Planner)
• Work with the sales team on expanding programming and processing special requests and answering questions.
• Be the main point of contact for Guest Resolutions and Survey analysis.

DESIRED QUALIFICATIONS:

• Represent American Dream, Nickelodeon Universe, DreamWorks Water Park & Angry Birds with highest degree of professionalism.
• Bachelors Degree in Hospitality, or other related degree is a plus.
• 4+ years of experience in party planning and execution.
• 3+ years of supervisory experience
• Excellent written skills including experience writing marketing or public relations text
• Strong interpersonal skills including experience building and maintaining relationships with a diverse network of individuals and organizations
• Strong organizational skills including attention to detail and ability to multi-task
• Time management skills and ability to prioritize a large volume of tasks
• Self-motivation, enthusiasm, and willingness to learn
• Great customer services skills

PHYSICAL JOB REQUIREMENTS:

• Sit frequently – 50%
• Perform repetitive motion, as with a keyboard – frequently, 80%
• Stand/move about – periodically, 40%
• Kneel/bend – periodically, 30%
• Reach at or above shoulder level – periodically, 10%
• Reach at or below shoulder level – periodically, 10%
• Stoop/squat – periodically, 10%
• Lift up to 15lbs. – periodically, 30%

American Dream is an equal-opportunity employer and is committed to providing a workplace free from harassment or discrimination. All employment decisions are to be made without regard to race, color, age, gender, sexual orientation, religion, marital status, pregnancy, national origin/ancestry, citizenship, physical/mental disability, military status, or any other basis prohibited by law.