Dynamic Event & Development Coordinator

Samost Jewish Family and Children's Service of Southern New Jersey; Cherry Hill Township (NJ); On-site; USD 33,000 - 37,000; Full time

Job summary

Jewish Federation of Southern New Jersey is seeking an Event & Development Administrator to support events and programs across the federation and partner agencies. The role involves coordinating logistics, managing registrations, vendor arrangements, and on-site support to ensure smooth operations.

The position requires strong organizational skills, communication across teams, and the ability to manage multiple events in a fast-paced environment, including some evenings and weekends.

Qualifications

• Event / Hospitality Coordination
• Customer Service
• Logistics / planning background
• Microsoft Office

Responsibilities

• Event Planning & Coordination: Assist in the planning and coordination of programs and events ensuring all logistics are in place.
• Logistics & Operations: Assist with event research, venue bookings, vendor arrangements (catering, AV, décor) and day-of logistics, etc.
• Administrative Support: Manage registration lists, update databases, manage contracts, and maintain accurate records related to events and programs.
• Customer Service: Handle inquiries, provide on-site assistance and ensure attendees receive all necessary information in timely and thoughtful manner.
• Budget & Expenses: Assist in budget tracking, processing invoices and credit card reconciliation.
• Licensing & Permitting: Coordinate and track event related permitting on behalf of Events Department.
• Cross Department Collaboration: Partner with Development team on fundraising initiatives, including event-related donor and sponsor engagement activities.
• Sponsor Coordination: Support sponsor identification efforts, assist with solicitation outreach, and coordinate follow-up with sponsors on event-related items including logistics, materials, and recognition.
• Strong logistic skills should include attention to detail, planning, scheduling and creative thinking.
• Partner and support with event professionals representing other agencies within the JFSNJ as assigned.
• Provide coverage and resources for other positions related to event planning – cross training.
• Perform all other duties assigned.
• Flexible schedule, some evenings and weekends required

Skills

Event coordination

Customer service

Logistics planning

Microsoft Office

Tools

Microsoft Office

Job description

Jewish Federation of Southern New Jersey is seeking an Event & Development Administrator to support events and programs across the federation and partner agencies. The role involves coordinating logistics, managing registrations, vendor arrangements, and on-site support to ensure smooth operations.

The position requires strong organizational skills, communication across teams, and the ability to manage multiple events in a fast-paced environment, including some evenings and weekends.