Dynamic Construction Project Coordinator

Horizon-Construction-Group; Madison (WI); On-site; USD 42,000 - 65,000; Full time

Job summary

Horizon Construction Group is seeking a highly organized and detail-oriented Project Coordinator to support our Construction team in Madison, WI. This role handles documentation, communication, contracts, and administrative processes from pre-construction through project completion.

The position emphasizes coordinating with owners, architects, engineers, project managers, and subcontractors to keep projects running smoothly, with a focus on accuracy and timely reporting.

Qualifications

• Previous administrative, clerical, or secretarial experience.
• Proficiency in Microsoft Word and Excel.
• Strong verbal and written communication skills.

Responsibilities

• Prepare and distribute meeting agendas and meeting minutes.
• Manage project documentation and maintain electronic project files.
• Prepare and route owner contracts and exhibits through DocuSign.
• Issue, track, and maintain subcontracts, purchase orders, and change orders.
• Coordinate the distribution of project drawings, specifications, and updates.
• Maintain subcontractor contact and distribution lists.
• Track and manage insurance compliance for subcontractors.
• Maintain RFI, submittal, and drawing logs within project management software.
• Assist with monthly owner reports and project-specific reporting.
• Coordinate project signage procurement.
• Support project teams with punch lists and closeout documentation.
• Review and follow up on project compliance items.
• Track and file superintendent reports and required project paperwork.
• Recommend workflow and process improvements to enhance project efficiency.

Skills

Strong communication skills

Detail-oriented

Tools

Microsoft Word

Microsoft Excel

Project management software

Job description

Horizon Construction Group is seeking a highly organized and detail-oriented Project Coordinator to support our Construction team in Madison, WI. This role handles documentation, communication, contracts, and administrative processes from pre-construction through project completion.

The position emphasizes coordinating with owners, architects, engineers, project managers, and subcontractors to keep projects running smoothly, with a focus on accuracy and timely reporting.