Construction Project Coordinator

Iron Fish Construction, LLC; Boston (MA); On-site; USD 52,000 - 76,000; Full time

Job summary

Iron Fish Construction, LLC is seeking a Construction Project Coordinator to support multifamily renovation and capital improvement projects. The role requires strong organization, attention to detail, and the ability to manage multiple projects in a fast-paced construction environment.

You will provide daily administrative support to the project management team, assist with permitting, submittals, procurement, CRM data, schedules, and client proposals, ensuring accuracy and on-time delivery.

Qualifications

• 2–5 years of experience in construction coordination or project administration.
• Willingness to travel long distances as required by projects.
• Strong knowledge of construction documentation, permitting processes, and project workflows.
• Proficiency with CRM systems, Microsoft Office, and scheduling tools.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Valid driver's license.

Responsibilities

• Provide daily administrative support to the project management team.
• Ensure adherence to project management protocols with emphasis on compliance and accuracy across active projects.
• Assist in researching, compiling, and submitting documentation for permitting and regulatory approvals.
• Assemble and manage project submittals for client and engineering review.
• Coordinate procurement and purchasing of major materials, ensuring cost control and timely delivery.
• Source subcontractors and vendors for project managers.
• Enter and maintain project and lead data within the CRM system.
• Track and update project schedules to reflect real-time progress.
• Develop and maintain a regional vendor list based on cost, quality, and reliability.
• Create closeout binders for large projects (warranties, data sheets, reports, permits).
• Process change orders timely and review invoices.
• Assist in other duties as assigned.

Skills

Construction coordination

Project administration

CRM systems

Microsoft Office

Scheduling tools

Communication

Time management

Travel willingness

Driver's license

Tools

MS Project

RedTeam

Job description

Construction Project Coordinator

The Project Coordinator plays a critical role in supporting project management teams for multifamily renovation or capital improvement projects. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects in a fast-paced construction environment.

Responsibilities

• Provide overall daily administrative support to the project management team
• Ensure daily adherence to project management protocols, with a focus on compliance and administrative accuracy across all active projects
• Assist in researching, compiling, and submitting all documentation required for permitting and regulatory approvals
• Assist in assembling and managing project submittals for client and engineering review
• Aid in coordination of procurement and purchasing of major materials, ensuring cost control and timely delivery
• Help source subcontractors and vendors for project managers
• Assist in entering and maintaining project and lead data within the company CRM system
• Assist in tracking and updating project schedules to reflect real-time progress and changesConduct job site visits to perform quality control checks and verify project standards are met
• Help prepare detailed Subcontractor Scope of Work (SOW) documents
• Work closely with the Project Management team to ensure client proposals are submitted accurately and on time.
• Aid in accuracy and completion of daily and weekly project progress reports
• Develop and maintain a preferred vendor list for the region based on metrics for cost, quality and reliability
• Assist in creating closeout binders for large projects - warranties, materials, data sheets, paint specs, inspection reports, permits, daily reports, final signoffs, etc.
• Help process and track change orders in a timely manner
• Review and facilitate approval of invoices in accordance with project timelines
• Assist in other duties as assigned

Skills and Qualifications

• 2–5 years of experience in construction coordination, project administration - multifamily or renovation experience preferred
• Ability and willingness to occasionally travel long distances as necessary per project requirements
• Strong knowledge of construction documentation, permitting processes, and project workflows
• Proficiency in CRM systems, Microsoft Office Suite, and project scheduling tools (e.g., MS Project, RedTeam, or similar)
• Excellent organizational, communication, and time management skills
• Ability to manage multiple projects and deadlines simultaneously
• Valid drivers license