Dynamic Administrative Assistant – Workforce Development

Raritan Valley Community College; Branchburg Township (NJ); On-site; USD 40,000 - 52,000; Full time

Job summary

Raritan Valley Community College (RVCC) in Branchburg, NJ, seeks an Administrative Assistant for Workforce Development to provide clerical support to the department and assist with credentialing programs, scheduling, and grant-related billing.

Under the Executive Director of Workforce Development, the role supports Advanced Manufacturing, Automotive, Customized Training and Professional Development programs, ensuring smooth operations and excellent customer service.

Qualifications

• Associate's degree required.
• Minimum of 3 years working in an administrative role in an office environment.
• Experience in contracting, scheduling and/or accounts receivable.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) required.
• Careful attention to detail and mature judgment; effective written and verbal communication; commitment to exemplary customer service.

Responsibilities

• Prepare, schedule, manage and maintain ongoing departmental roster for credential and professional development classes and related instruction.
• Provide administrative assistance and facilitate communication with Program Coordinators to support Employer Advisory Boards.
• Provide calendar and scheduling support to the Executive Director as needed.
• Responsible for contract processing and billing support for specialized grants and projects (e.g., NJBIA and Customized Training Grants).
• Supports accounts payable and receivable functions of the Workforce Development Department.
• Coordinate billings and collections in accordance with internal policies and procedures.
• Execute data entry and oversight related to scheduling, contracting, billing and reporting.
• Support departmental special projects, outreach and initiatives as needed.
• Other duties as assigned in the course of departmental business.

Skills

Attention to detail

Written communication

Verbal communication

Customer service

Education

Associate degree

Bachelor's degree in business/administration (preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Raritan Valley Community College (RVCC) in Branchburg, NJ, seeks an Administrative Assistant for Workforce Development to provide clerical support to the department and assist with credentialing programs, scheduling, and grant-related billing.

Under the Executive Director of Workforce Development, the role supports Advanced Manufacturing, Automotive, Customized Training and Professional Development programs, ensuring smooth operations and excellent customer service.