Administrative Assistant for Workforce Development * - Raritan Valley Community College

Raritan Valley Community College; Branchburg Township (NJ); On-site; USD 40,000 - 52,000; Full time

Job summary

Raritan Valley Community College (RVCC) in Branchburg, NJ, seeks an Administrative Assistant for Workforce Development to provide clerical support to the department and assist with credentialing programs, scheduling, and grant-related billing.

Under the Executive Director of Workforce Development, the role supports Advanced Manufacturing, Automotive, Customized Training and Professional Development programs, ensuring smooth operations and excellent customer service.

Qualifications

• Associate's degree required.
• Minimum of 3 years working in an administrative role in an office environment.
• Experience in contracting, scheduling and/or accounts receivable.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) required.
• Careful attention to detail and mature judgment; effective written and verbal communication; commitment to exemplary customer service.

Responsibilities

• Prepare, schedule, manage and maintain ongoing departmental roster for credential and professional development classes and related instruction.
• Provide administrative assistance and facilitate communication with Program Coordinators to support Employer Advisory Boards.
• Provide calendar and scheduling support to the Executive Director as needed.
• Responsible for contract processing and billing support for specialized grants and projects (e.g., NJBIA and Customized Training Grants).
• Supports accounts payable and receivable functions of the Workforce Development Department.
• Coordinate billings and collections in accordance with internal policies and procedures.
• Execute data entry and oversight related to scheduling, contracting, billing and reporting.
• Support departmental special projects, outreach and initiatives as needed.
• Other duties as assigned in the course of departmental business.

Skills

Attention to detail

Written communication

Verbal communication

Customer service

Education

Associate degree

Bachelor's degree in business/administration (preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Administrative Assistant for Workforce Development *

Ranked by WalletHub.com and Intelligent.com as the #1 community college in New Jersey, Raritan Valley Community College has been serving as an academic and cultural center for Somerset and Hunterdon County residents for over 50 years. The College has been nationally recognized for its service to the community, environmental stewardship, and commitment to diversity. It is home toa Planetarium, Science Education Institute and 3M Observatory; a Theatre offering professional performances for all ages; and an Honors College for high achieving students.

The College offers more than 90 associate degrees and certificates, as well as career training and professional development courses. RVCC is located at 118 Lamington Road in Branchburg, NJ. For further information, visit www.raritanval.edu .

Job Description:

Raritan Valley Community College (RVCC) has an anticipated opening for an Administrative Assistant for Workforce Development. Under the broad supervision of the Executive Director of Workforce Development, the Administrative Assistant provides administrative support to the Workforce Development department.Specifically, the incumbent will provide customer centric, clerical work effort to support the Advanced Manufacturing, Automotive, Customized Training and Professional Development programs and related activities.

Prepare, schedule, manage and maintain ongoing departmental roster for credential and professional development classes, special programs and related instruction.

Provide administrative assistance and facilitate communication, in collaboration with Program Coordinators, to support the success of the Employer Advisory Boards.

Provide calendar and scheduling support to the Executive Director as needed.

Responsible for contract processing and billing support for specialized grants and projects, specifically NJBIA and Customized Training Grants.

Provides clerical support associated with daily activities of the Workforce Development Department such as filing, office correspondence and office mailings.

Prioritizes and addresses customer service needs of visitors to workforce development department.

Supports the account payable and receivable functions of the Workforce Development Department.

Coordinates billings and collections in accordance with internal policies and procedures.

Execute data entry and oversight related to departmental functions of scheduling, contracting, billing and reporting.

Support departmental special projects, outreach and initiatives as needed.

Other duties as assigned in the course of execution of departmental business.

Requirements:

Associate's degree required.

Minimum of 3 years working in administrative role in office environment.

Experience in contracting, scheduling and/or accounts receivable.

Demonstrated proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint, Outlook) required.

Applicant must exhibit careful attention to detail and display mature judgment. Effective written and verbal communication skills are required.

Commitment to exemplary customer service required.

Preferred Qualifications:

Bachelor's degree in business management, administration, education or public administration, preferred.

Familiarization with data management systems, specifically Banner Enrollment Management System, preferred.